Help CenterHelp for Your Dossier Request and Send Letters of RecommendationRequest and Send Letters of Recommendation to an Interfolio-hosted Position

Request and Send Letters of Recommendation to an Interfolio-hosted Position

You can request letters of recommendation during the process of applying to an Interfolio-hosted position. The letters you request will be stored in your Dossier account. You can also attach letters that are already in your Dossier to your application.

If you request a letter of recommendation while completing an application for an Interofolio-hosted position, the requested letter will be automatically be added to your application when we receive it. So, you can submit your application once you have requested your letters, and we will attach the letters once they come in.

Below, you'll find instructions for the process of requesting letters of recommendation and adding letters from your Dossier account to your application when applying to an Interfolio-hosted position..

Click "Apply Now For Free" on a position announcement for an Interfolio-hosted position

If an institution is using Interfolio to run a search, you will be able to apply online just by clicking the "Apply Now for Free" button in the position announcement. Follow the instructions below once you create your free account, or after signing in to your existing Interfolio account if you have one.

Click "Apply Now For Free" on a position announcement
Or you can search for a hosted position from within Interfolio:

1. To find hosted position in the program, click "New Delivery"

2. Enter search terms in the box at the lower left of the screen

Try searching for position titles, institution names, fields of study etc.

3. Find the position and click to open

4. Click "Start Application"

When applying for an opportunity through Interfolio, you are guided through a series of application steps or sections. An overview of the application steps are listed to the right of the screen.

When applying for an opportunity through ByCommittee you are guided through a series of application steps or sections

1. Click "Add File" to add a "Confidential Letter of Recommendation or Evaluation

You will see the list of each required document with the number required of each document type. You will need to satisfy all document requirements before submitting your application.

The first step in completing a ByCommittee application is adding required documents

Add letters of recommendation from your Dossier account, or use Dossier to request a new letter for an application

Clicking "Add File" on a requirement for a letter of recommendation opens a tabbed interface where you can select a letter from your Dossier account, or request a new letter. Note that when choosing an existing file, the list includes previously requested letters that may not have arrived yet.

To add existing letters from your Dossier account, select the letters from the list of existing files and click "Add"

The document will be marked "Received" if it is already in your Dossier

The document will be marked "Received" if it is already in your Dossier

If you select a requested letter that has not yet arrived, the document will be labeled as "Pending"

The requested letter will be labeled "Pending" until we receive the letter from your writer. When we receive the letter we will automatically attach it to your application.

If you select a requested letter that has not yet arrived, the document will be labeled as "Pending"
To request a new recommendation, open the "Request a Recommendation" tab, and click the "Request" button

1.1. Add general information about your request

An email address is required. The title of the position you're applying for will automatically be added to the title of your letter, but the title can still be customized if necessary. The letter will automatically be marked "Confidential" if it is added to a "Confidential Letter of Evaluation or Recommendation" slot in an application.

Some opportunities require a digital signature on letters of recommendation submitted electronically. Please notify your letter writer if your opportunity requires a signed letter.

Keep in mind that we cannot guarantee a document has been signed, so make sure to contact your letter writer if a signature is required.

Add general information about your request

1.2. Add information for your recommender

Indicate a due date for your recommender to send in your letter. You can attach your CV or other additional documents that may be useful to your writer. Indicate if the request is for a specific opportunity or a general recommendation ("Specific Recommendation" is selected by default because you are applying for a hosted position). Please include a link to the website or a text description of the opportunity.

If the opportunity you are applying for specifically requires a signature, you might want to mention that in the message to your recommender.

Add information for your recommender

1.3. Include a message to your recommender (optional). Click "Preview" to see how your message will appear in the inbox of your letter writer.

We will send your letter writer an email with instructions for submitting your letter directly to our website, and you can include a personalized message with your request. We have created a default message, but you can make changes to insert specific information, and provide any additional information your writer may need to complete the request.

"Preview" will display how your request will appear in the inbox of your letter writer

You can click "Preview" to see how your request will appear in the inbox of your letter writer

1.4. Click "Send Request" when you are ready

Click "Send Request" when you are ready

The requested letter will be marked as "Pending" on your application until we receive it from your letter writer

The requested letter will be marked as "Pending" on your application until we receive it from your letter writer

When your letter arrives, we will automatically attach it to your application!

When your letter arrives, we will automatically attach it to your application!

Review and submit your application

Note that the "Confidential Letter" segment of the Document Requirements application section will be considered satisfied (indicated with a green check mark), and you can submit your application even before requested letters arrive.

Review and submit your application