Help CenterHelp for Interfolio Faculty Search Managing a PositionClose a Position and Indicate the Outcome of a Search

Close a Position and Indicate the Outcome of a Search

A ByCommittee Faculty Search position is either "Open," meaning the positon is accepting new applications, or "Closed," meaning no new applications are being accepted.

Committee Managers and Administrators can close a position when applications are no longer being considered, either because a hire has been made or for some other reason.

When closing a position, Committee Managers or Administrators are asked to indicate which applicants were selected to fill the position, and if no applicants were selected, can leave an optional note to document why no selection was made. The user is also asked to set a final closed status for the position and has the option to send a message to all applicants based on the status they have chosen.

In addition, Administrators can run reports that clearly document who was hired for every search in the system. For more information see this article on how to run a report on hired applicants.

This article explains how to close a position and document the outcome of the search.

Note: The open and close dates for a position represent the date range within which new applicants can apply. If a position is reopened, new open and close dates will need to be set from the Review Position screen as explained below.

Select the position you want to close from the list of positions

The current status of the position is displayed to the right of the screen

Click to open the dropdown menu and select "Close Position"

Click to open the dropdown menu and select "Close Position"

Indicate whether or not an applicant was selected to fill the position

Indicate whether or not an applicant was selected to fill the position

If no applicant was selected, you can leave an optional note to document why no selection was made

If no applicant was selected, you can leave an optional note to document why no selection was made

If an applicants was selected, type the name in the search bar and click "Add" when it appears

If an applicants was selected, type the name in the search bar and click "Add" when it appears

Click "Continue" when all of the applicants selected to fill the position have been added to the list

Click "Continue" when all of the applicants selected to fill the position have been added to the list

Select a position status or add a custom position status to complete the search

The position status is a label that indicates where a search is in the process and allows you to set rules for what Evaluators and applicants can do when that particular status is active. See here for more information on Position Statuses.

Select an existing position status from the dropdown list

Select an existing position status from the dropdown list

-or- Add a new custom status and click "Finish"

-or- Add a new custom status and click "Finish"

If you have to add a custom status you will need to set permissions linked to the new status

Whether you use a custom status or create a new one, you can set whether or not applicants can view the status, update their application materials, and whether or nor evaluators can review applications while the status is active.

If you have to add a custom status you will need to set permissions linked to the new status

You can elect to send a message to applicants notifying them of the change in status

Click "Preview' to see how the message will appear in the inbox of applicants. Click "Finish" when you are ready.

You can elect to send a message to applicants notifying them of the change in status

The position is now closed

Note: The landing page of the closed position will be unpublished and no longer accessible to applicants.

The position will no longer appear in the list of active cases but will appear in the list of closed (archived) positions viewable by filtering the list of positions

The position will no longer appear in the list of active cases but will appear in the list of closed (archived) positions viewable by filtering the list of positions

To reopen the position, select it from the list of closed positions

To reopen the position, select it from the list of closed positions

The current status of the position is displayed to the right of the list of applicants

The current status of the position is displayed to the right of the list of applicants

Click to open the dropdown menu and select "Open Position"

Click to open the dropdown menu and select "Open Position"

Select and apply a new status to reflect that the position has been reopened

Select and apply a new status to reflect that the position has been reopened

Confirm the change to an open status

Confirm the change to an open status

You will need to edit the position if you want to start accepting applications again

You will need to edit the position if you want to start accepting applications again

You may need to manually change the close the date of the position if you want to start accepting applications again

You may need to manually change the close the date of the position if you want to start accepting applications again

You may also want to republish the "Apply Now" page for the position

You may also want to republish the "Apply Now" page for the position