Require Approval to Post New Positions
Administrators of a given organizational unit in ByCommittee Faculty Search can require approval and designate an approver for positions created by that unit. When the option to require approval is selected, all positions created by that unit must be approved before the position will be posted.
Administrators can change the approval settings and designate an approver from the Administration page of the organizational unit they are managing.
This article explains how to require approval to post new positions, and explains briefly what happens when this option is enabled. See here for more information on how to submit a new position for approval.
Click "Manage" and select "Administration" from the dropdown menu
Or select the "Administration" link in the right sidebar of most screens in the program.
Check to make sure you are editing the settings for the correct unit
Select the appropriate unit
Open the "Communications" tab
Check "New positions require approval"
Select an approver from the dropdown box
The names that appear in the dropdown box will be Administrators of the unit.
Click "Save" to confirm the change
What happens when approval is required for new positions?
The creator of a new position will be prompted to submit the position for approval
An email notification will be sent to the person named as approver
The new position will appear in the list of positions with the status "Approval Required"
Note: Until it is submitted for approval, a position will appear in the positions list with the status "Position Being Created."
The position creator will still be able to review and make changes to the position while awaiting approval
The designated approver can approve the position or elect to send the position back for changes
If changes are required, the approver will send further instructions to the person who submitted the position for approval.
The person who submitted the position will receive an email listing the changes and be prompted to update the position
Once it is approved the position will appear in the list of positions with the status "Approved."