Require Approval to Post New Positions

Administrators of a given adminstrative unit in Faculty Search can require approval for new positions and designate an approver for positions created by that unit.

When the option to require approval is selected, all positions created by that unit must be approved before the position will be posted.  

Administrators can change the position approval settings from the "Permissions" tab of the Administration page of the organizational unit they are managing.

This article explains how to require approval to post new positions, and explains briefly what happens when this option is enabled.

See here for more information on how to submit a new position for approval.

Click "Manage" and select "Administration" from the dropdown menu

Click "Manage" and select "Administration" from the dropdown menu

Check to make sure you are editing the settings for the correct unit

Click "Settings for:" and search for or select a unit

Check to make sure you are editing the settings for the correct unit or position

Open the "Permissions" tab and scroll down to the "Position Approval" section

Scroll down to "Internal Communications Settings" on the Administration page

Check to enable position approval

Check "New positions require approval"

Confirm that you want to enable position approval

Enabling position approval requires that you select an administrator to approve positions for the current unit and all units below it.

If necessary, you can change the approver for individual units after saving this change.

Select an approver

Click "Change" if you need to change who will approve positions for the unit

Select an approver from the dropdown list and click to save

Only eligible adminstrators will appear as available approvers in this list.

What happens when approval is required for new positions?

The creator of a new position will be prompted to submit the position for approval

The creator of a new position will be prompted to submit the position for approval

An email notification will be sent to the person named as approver

An email notification will be sent to the person named as approver

The new position will appear in the list of positions with the status "Approval Required"

Note: Until it is submitted for approval, a position will appear in the positions list with the status "Position Being Created."

The new position will appear in the list of positions with the status "Approval Required"

The position creator will still be able to review and make changes to the position while awaiting approval

The position creator will still be able to review and make changes to the position while awaiting approval

The designated approver can approve the position or elect to send the position back for changes

If changes are required, the approver will send further instructions to the person who submitted the position for approval.

The designated approver can approve the position or elect to send the position back for changes

The person who submitted the position will receive an email listing the changes and be prompted to update the position

Once it is approved the position will appear in the list of positions with the status "Approved."

The person who submitted the position will receive an email listing the changes and be prompted to update the position