Require Approval to Post New Positions

Administrators of a given organizational unit in ByCommittee Faculty Search can require approval and designate an approver for positions created by that unit. When the option to require approval is selected, all positions created by that unit must be approved before the position will be posted.  

Administrators can change the approval settings and designate an approver from the Administration page of the organizational unit they are managing.

This article explains how to require approval to post new positions, and explains briefly what happens when this option is enabled. See here for more information on how to submit a new position for approval.

Click "Manage" and select "Administration" from the dropdown menu

Or select the "Administration" link in the right sidebar of most screens in the program.

Click "Manage" and select "Administration" from the dropdown menu

Check to make sure you are editing the settings for the correct unit

Click "Change"

Check to make sure you are editing the settings for the correct unit or position

Select the appropriate unit

Open the "Communications" tab

Scroll down to "Internal Communications Settings" on the Administration page

Check "New positions require approval"

Check "New positions require approval"

Select an approver from the dropdown box

The names that appear in the dropdown box will be Administrators of the unit.

Name an approver from the dropdown box and click "Update" to save the change

Click "Save" to confirm the change

What happens when approval is required for new positions?

The creator of a new position will be prompted to submit the position for approval

The creator of a new position will be prompted to submit the position for approval

An email notification will be sent to the person named as approver

An email notification will be sent to the person named as approver

The new position will appear in the list of positions with the status "Approval Required"

Note: Until it is submitted for approval, a position will appear in the positions list with the status "Position Being Created."

The new position will appear in the list of positions with the status "Approval Required"

The position creator will still be able to review and make changes to the position while awaiting approval

The position creator will still be able to review and make changes to the position while awaiting approval

The designated approver can approve the position or elect to send the position back for changes

If changes are required, the approver will send further instructions to the person who submitted the position for approval.

The designated approver can approve the position or elect to send the position back for changes

The person who submitted the position will receive an email listing the changes and be prompted to update the position

Once it is approved the position will appear in the list of positions with the status "Approved."

The person who submitted the position will receive an email listing the changes and be prompted to update the position