Require Approval to Post New Positions and Designate An Approver

Administrators of a given administrative unit in Faculty Search can require approval for new positions and designate an approver for positions created by that unit. When the option to require approval is selected, all positions created by that unit must be approved before the position will be posted.  

The administrator also has the option to require approval and/or designate an approver for lower units in the organizational hierarchy (i.e. University > College > Department).

Administrators can change the position approval settings from the "Permissions" tab of the Administration page of the organizational unit they are managing.

This article explains how to require approval to post new positions, and explains briefly what happens when this option is enabled.

See here for more information on how to submit a new position for approval.

Click "Manage" and select "Administration" from the dropdown menu

Click "Manage" and select "Administration" from the dropdown menu

Check to make sure you are editing the settings for the correct unit

Click "Settings for:" and search for or select a unit

Check to make sure you are editing the settings for the correct unit or position

Open the "Permissions" tab and scroll down to the "Position Approval" section

Scroll down to "Internal Communications Settings" on the Administration page

Check to require position approval

Check "New positions require approval"

Select an administrator to approve positions created at the current unit

Enabling position approval requires that you select an administrator to approve positions for the current unit.

Only eligible administrators will appear as available approvers in this list.

Indicate if you also want the approver you've selected to approve positions for units below the one you are currently editing

If you need to change the position approver for a unit (and/or the units below it):

You will see "Position Approval Required" along with the name of the designated approver on the "Permissions" tab of your administration page as shown below:

Click "Change"

Select an administrator from the dropdown list and indicate if you want the administrator to approve positions for the units below

What happens when approval is required for new positions?

The creator of a new position will be prompted to submit the position for approval

The creator of a new position will be prompted to submit the position for approval

An email notification will be sent to the person named as approver

An email notification will be sent to the person named as approver

The new position will appear in the list of positions with the status "Approval Required"

Note: Until it is submitted for approval, a position will appear in the positions list with the status "Position Being Created."

The new position will appear in the list of positions with the status "Approval Required"

The position creator will still be able to review and make changes to the position while awaiting approval

The position creator will still be able to review and make changes to the position while awaiting approval

The designated approver can approve the position or elect to send the position back for changes

If changes are required, the approver will send further instructions to the person who submitted the position for approval.

The designated approver can approve the position or elect to send the position back for changes

The person who submitted the position will receive an email listing the changes and be prompted to update the position

Once it is approved the position will appear in the list of positions with the status "Approved."

The person who submitted the position will receive an email listing the changes and be prompted to update the position