Create and Manage Position Statuses

If permissions allow, Committee Managers and Administrators can create position statuses, such as "Accepting Applications," or "Under Review," to mark the current state of a position review.

Position statuses are created on the "Administration" page of a unit in Faculty Search.

When creating statuses, you have the option to enable or disable position status creation for all administrative units below the unit you are editing. You also have the option of making the position statuses you create available for units below the unit you are currently editing.

Finally, Adminstrators can choose to send the entire set of position statuses down to adminstrative units that are lower in the hierarchy.

Note that the option to create statuses may appear as "locked" if an Administrator from a higher unit has disabled position status creation.  

1. From your account dashboard, click "Manage" and select "Administration"

From your Account Dashboard, click "Manage" and select "Administration"

2. Make sure you are editing settings for the correct unit

The settings you make on this page apply to the unit displayed at the top left of the page. Click the drop down menu to select another unit.

The changes you make here will apply to the current administrative unit, but you can also disable the creation of application statuses for lower units, and send application statuses or the set of application statuses down to lower units.

Check to make sure you are editing settings for the correct unit or position

3. On the "Statuses" tab, look for the "Position Status" section at the top of the page

If position status is disabled, you will see a notice that changes to position statuses have been locked by a higher unit, as shown below:

4. Click "Actions"

The "Actions" menu and the option to enable or disable position status creation will not appear if an Administrator of a higher adminstrative unit has disabled position status creation.

5. Select "Add new status"

6. Enter the status name and indicate the permissions associated with the status

Set permissions by indicating whether Evaluators can review applications, applicants can update materials, and applicants can view the status when it is applied to a position. Click "Save" to apply the changes.

Enter the status name and indicate the permissions associated with the status

7. Once you have created a status you will have the option to send that status down to lower administrative units

To send the entire set of position statuses down to lower units:

When you send the new set of statuses to lower units, you will replace any statuses they have created.

Click "Action" and select "Send statuses to lower units"

Confirm that you want to replace any statuses the lower units have created

To enable or disable position status creation for lower administrative units:

Click to disable or enable status creation

When disabled, units below cannot create, edit or delete statuses, but you can still create and edit statuses for the current unit.

To edit existing position statuses:

7.1. Click the edit pencil next to the status

7.2. Make your edits and click "Save"