Set Up Applicant Notification Message Templates

Committee Managers and Administrators can create message templates for applicant notifications in ByCommittee Faculty Search. These templates can be used to quickly create messages which will alert applicants when their application status changes, the status of a position changes, or under other conditions.

Note: To set up message templates for applicant notification messages, you must first have an existing application status or position status to trigger your message.

This article explains:

  1. How to create an application status or position status
  2. How to create new message templates for applicant notifications  
  3. How to link applicant notification messages to a change in application status or position status

In order to make a message template, you must have an application status or position status to trigger the message

You need an application status or position status to trigger your automated message. You can use an existing status, or you can create a new one.

See here for information on creating a position status, and here for information on creating an application status.

1. Click "Manage" on your Faculty Search dashboard, and select "Administration" from the dropdown menu

Click "Manage" on your Faculty Search dashboard, and select "Administration" from the dropdown menu

From other screens, click "Administration" in the upper right corner

-or- From other screens, click "Administration" in the upper right corner

2. Open the "Message Templates" tab of the "Administration" page

3. Click "Add" to create a new message template

4. Enter the message and click to "Save"

5. Click "Add Condition" to add a condition that will trigger the message

6. Choose to link your message to a either an application or position status

7. Select the status and click to "Save"

8. You can also add a change in position status as a condition

9. When the given status is applied, either to position, or to an applicant, or both, you will have the option to edit and send the message