Set up Position Change Emails and Overview of Actions that Trigger Them
From the Position Settings tab of the Administration section of Faculty Search (FS), Administrators can indicate who should be sent an email when a change is made in a position such as the description, start date, or status. The table below indicates the changes in a position that trigger an email to the user who is set to receive emails about changes in a position.
Set up Position Change Emails
- Click Administration on the navigation bar.
- Click Position Settings from the navigation bar on the left-hand side.
- Scroll down and click Change under the Position Change Emails section.
- Enter the user's email address.
- Click Save when finished.
Actions that Trigger Position Change Emails
| Sent When | Information Included | |
|---|---|---|
| Position Approval | A position is approved | Date and approver's name |
| Open Date | The open date is updated | Open date, date, and time when updated |
| Position Published | A position is published | Date and time when the published status changed |
| Required Documents - Additional Documents | Required or additional documents are received | Application receipt message, date, and time updated |
| Close Date | The close date of a position is changed | Date and time updated |
| Description | The position description is changed | Date and time description is changed, description text |
| Applicant Selected | An applicant is selected | Name of applicant, date, and time selected |
| Internal Notes | Changes are made to Internal notes |
Date and time updated, possible fields include:
|
| Close Position | A position is officially closed and archived | Date and time closed |
| Sending Back Selection Approval | A candidate selected for approval is sent back to the committee. (Approval refused) | Who rejected the selection, the step where the selection was rejected, and the date of the last rejection |
| Blind Review | The setting calling for a blind review is changed for a position | Date and time of change |