Job Applicant's Guide to Interfolio Faculty Search
When you apply to an institution that is using Interfolio’s Faculty Search, you will be able to collect and submit your materials, including confidential letters of recommendation, for free online. You can fulfill specific requirements set by the institution, complete any forms they have requested, and review your completed application at any time within the application.
When you have completed applying for Faculty Search positions, you can search for more opportunities from within our program, and use the application materials in your Dossier to apply.
If an institution is using Faculty Search to run a search, you will be able to apply online just by clicking the "Apply Now" button in the position announcement.
When applying for a position through Faculty Search , you will receive a free subscription to Dossier for one year. If you have an expired Dossier account, we will renew your subscription for a year!
We encourage you to take advantage of this free year of Interfolio Dossier to collect, store, and manage your career materials!
Sign in if you already have an account with us, or click "Sign Up" to create a free Dossier account
If you need to create an account:
Fill out the account info, create a password, agree to our terms of service and click "Continue."
Log in and click "Applications"
Click "New Application"
Enter your search terms
Try searching for the name of an institution, a position title, or position type.
Your results will display matching positions listed with Interfolio
You can filter the list by:
- Institution name (alphabetically)
- Location (alphabetically)
Click the title to view position details such as description, qualifications, etc.
Click "Start Application" to apply
You can also search for opportunities matching your keywords on the job boards of Inside Higher Ed, HigherEd Jobs, and HERC (Higher Education Recruitment Consortium)
You can apply online for many positions listed on each of these sites. Follow the application instructions, and use the materials stored in your Dossier to apply!
When applying for an opportunity through Faculty Search, you are guided through a series of application steps or sections
An overview of the application steps are listed to the right of the screen.
The first step is uploading required materials to the application
You will see the list of each requirement along with the number required.
You will need to satisfy all document requirements before submitting your application.
Click "Add File" to add required materials
If you have already uploaded materials to your Dossier account they will show up in the drop-down list on the tab labeled "Choose Existing."
Select all the materials to include and click "Add"
-or- click "Collections" to open a tab where you can select materials from your saved collections
Open the "Add New File" tab and drag and drop or browse to upload files to your Dossier
If your application requires a confidential letter of recommendation, you can request that letter through Dossier. We will automatically attach the letter of recommendation to your application when we receive it from your letter writer.
Click "Add File" under the requirement for a confidential letter of recommendation
You can choose to use a letter you already have in your Dossier, or request a new recommendation
To use existing recommendations simply select them from the list and click "Add"
To request a new recommendation, open the "Request a Recommendation" tab, and click the "Request" button to begin the process
Fill out the recommendation request form
See the following article for more detailed information on requesting a recommendation through Interfolio.
When we receive the recommendation from your letter writer we will add it to your Dossier and attach it to your application
You request will appear with the status "Pending" until we receive it from your writer. Note that to complete the requirement, you only need to have requested the letter. The requirement is considered complete when all required letters have been requested and/or added.
Your request will be sent to the letter writer along with instructions for uploading your letter
After uploading a document or other material, click the edit pencil
Click the title of the material
This opens a preview of the file
This will allow you to change the title and type of the document, or to replace it with a new document.
Click the trash icon to delete a document
To replace a document, click "Replace" in the bottom right corner of the window
The document will be removed from the application ONLY. A copy wil remain stored in your Dossier account.
Select a replacement document and click "Add," or click "Add New File" to upload a new document
When enough documents have been added to satisfy a requirement, a green check will display
Click "Next Step" when you are finished adding required documents
Enter your education information
Select the highest degree you have earned, list the institution where you earned the degree, and the date you received the degree. Note that you can choose not to disclose your education information. Click "Next Step" when you are finished.
You may need to complete forms required for the application
Simply fill out the form and click "Next Step" when you are finished.
Review and confirm your application
This page gives an overview of your progress toward completing the application. Each section must be completed before you can submit your application.
Note the status row indicating the current state of the application
This row will tell you if the application can be edited, if it has been submitted, withdrawn, or reactivated, and lists the close date of the position.
Submit your application
When all requirements are met, click to submit your application.
You will see a confirmation message and be taken to your Applications page
Review, edit and manage your application from the Faculty Search tab of your Applications page
After submitting you may review and track your Faculty Search application by signing in to your Interfolio account and navigating to the Faculty Search tab of your Applications page.
Remember, we keep the materials you use for Faculty Search applications in your Dossier, and you can use those materials for other applications!
From the materials page of your Dossier, select a document or other material to preview it and view a history of changes including when and where you have used the material, when it was last updated etc. See here for more information on how to Edit and Preview the Materials in Your Dossier, and Keep Track of Changes Made to the Materials in Your Dossier,