Help CenterUser Guides Guides for Candidates, Committee Members, Committee Managers, and External Evaluators For External Evaluators: Guide to Providing Requested Evaluations in Interfolio Review, Promotion, and Tenure

For External Evaluators: Guide to Providing Requested Evaluations in Interfolio Review, Promotion, and Tenure

If you have been asked to provide an evaluation for a candidate who is up for review at an institution that uses Interfolio Faculty Search, you can fulfill this request in a few, simple steps outlined below.

You can print this article using the link to the left of the page.

Indicate if you accept or decline the letter request

All requests for evaluations are managed by an administrator at the institution conducting the search. This individual will invite you to submit an evaluation via email.

The email will include:

  • A due date for submission of the evaluation
  • The email address of the individual who sent the request, in case you have questions
  • A personal note (if any) from the person or committee making the request

If you accept the request:

Click "I accept"

If you choose to accept the request you will be taken to a page with relevant documents (if any), provided by the institution, to help guide your review.

Click "Download" to access files included with the request.

Note: selecting “Accept” will notify the requester that you have accepted, but will not show whether you have read or uploaded materials.

Accepting a Request for an Evaluation

When you are ready to submit your evaluation, click "Select File for Upload"

You can return to the page at any time while you are working on your evaluation by either re-opening the initial email request and clicking “Accept,” or, if you have an Interfolio account, sign into your account to find the request on your dashboard.

Accepting a Request for an Evaluation

Drag & Drop or browse to locate the file containing your evaluation

Click "Submit Evaluation"

Activate your free Interfolio account

You will see a confirmation screen thanking you for your evaluation and inviting you to create a free Interfolio account.

You do not need an account to submit an evaluation. This is an optional step. However, you may find it useful to store, track requests, and send confidential recommendations using your free account.

If you decline the request:

Click "I Decline"

If you choose to decline the request for an evaluation you will be taken to a page confirming your choice. Note that if you change your mind, you can come back to this page through the original email (or your Interfolio account if you have one) and agree to submit an evaluation.

Declining a Request for an Evaluation

Click "Message the Committee" if you want to write a message to the committee who sent the request

Type your reply and hit "Send Message"

Activate your free Interfolio account

You will see a confirmation screen thanking you for your decision alsong with an invitation to create a free Interfolio account.

You do not need an account to submit an evaluation. This is an optional step. However, you may find it useful to store, track requests, and send confidential recommendations using your free account.