Candidate's Guide to Interfolio Review, Promotion, and Tenure

We have created a secure, user-friendly interface that allows candidates to quickly and easily assemble a packet of materials for their review and submit these materials online.

This article explains what to expect as the candidate of a review conducted using Interfolio's Review, Promotion, and Tenure service.

You can generate a PDF and print this article from the sidebar to the left of this page.

If your institution uses Interfolio Review, Promotion, & Tenure to conduct review processes online, you will be asked to submit a packet of review materials through Interfolio.

Before you begin, an administrator will create a case for you that includes instructions for submitting your packet with all the required documents and forms.

You will be notified that your case is ready via email.

Select “View Case” in the notification email

When you select “View Case” in this email you will be prompted to create a password that generates the Interfolio account you will use to collect and submit materials for your packet.

If you already have an Interfolio account, the "View Case" button will take you to your account dashboard.

Notification Email

Activate your account

You may need to enter a password to activate your Interfolio account.

Enter a password and accept our Terms of Service and click to activate your account

View your packet instructions and requirements:

Click "View"

You will see an "Overview" page listing the required materials and forms you will need to add to your packet.

Click "Instructions" in the upper right corner of the page to view any instructions provided by your institution for assembling your packet

Candidate Packet Screen

Your packet will likely be divided into sections, each with a list of materials you will need to upload in order to complete each section.

If a due date has been set, you will also see the due date for each section. Each section of the packet can be submitted once all requirements for the section have been met.

Note that individual packet sections can have unique due dates.

If enabled by an administrator, you may also be able to add sections to your packet. If this feature is enabled, you will see an "Add Section" button.

Add files to satisfy packet requirements:

Click "Work on Packet"

This will open a page where you can upload files to satisfy packet requirements.

Click "Add File" to upload materials to your packet

When uploading files, make sure you give the materials in your packet a meaningful title because reviewers will see the titles you provide as bookmarks to the left of the page when reviewing your documents.

By default, the name that will appear to reviewers is the name of the file as you upload it, but you can also edit the title of a file after adding it to your packet.

You can upload multiple files at one time.

You can also add files from packets you have previously submitted:

Or you can add new files including video and webpages:

If your institution subscribes to the feature, you can also add files from collections, including collections you may have created when using Interfolio's "Guidelines" feature, as shown in the two images below.

Look for the green check mark when you have satisfied a requirement

When a requirement is satisfied it appears with a green check mark. Likewise, completed sections are marked "Complete."

If you need to edit or replace a document, click the edit pencil

You can edit the title of the file, or click "Replace" to choose a new file to replace it.

Click "Review and Submit" when you are ready to submit completed sections

Select which sections of your packet you want to submit

Only sections with completed requirements will appear in the list.

You can preview your packet before submitting:

The preview shows exactly how the packet you are submitting will appear to your committee. A sample preview is shown below.

Click "Submit Packet" when you are ready

Your packet will be sent to the appropriate committee for review.

Locked Sections

If a section is labeled as a "Locked Section," this means your institution has opted to restrict editing after submission. Please contact an administrator at your institution if you have questions about a locked section.  

Viewing files shared with you by the committee:

The committee reviewing your case may share files for you to review. The committee may also allow you to respond to the shared files in writing, and may set a date when the response is due.  

If the committee shares files with you, you will get an email prompting you to log in and view the shared files. You will also see a notification that files are available for your review.

You will need to be logged in to view and/or respond to files shared with you by the committee

Open the file in our materials reader

You will see a list of files shared with you. Click the title of the file, or "View" to open the file in our materials reader

Responding to shared files:

If you are allowed to respond to the content of the file, you will see a link labeled "Respond," and a due date for when your response is due.

Please Note: This is a hard deadline, and you cannot respond to the shared files after the due date.

Click "Respond"

-or- open the file in our materials reader and click "Send Response"

Upload a file with your response

Click to "Send"

Submitted responses will appear along with shared files in the list Committee Files