Committee Member's Guide to ByCommittee P&T
If you have been added to a committee for promotion, tenure, or review at an institution that uses ByCommittee Promotion & Tenure, you can securely and easily participate in the case review process online.
An Administrator at the institution conducting the review will manage the case and candidate packet. You will receive an email when the case is available to your committee to begin review.
Once you activate your free account and log in, you will be able to access any case to which you have been added as a committee member.
You can generate a PDF to save and print this article from the sidebar to the left of this page.
You will receive notification when you are added as a user to Promotion & Tenure
Log in and click "View Cases" on your Promotion & Tenure account dashboard
You will see a list of cases that are available to you:
Click the name of the candidate to view case materials
Clicking on the name of the candidate will direct you to the Case page, where you can access materials and forms only available to committee members, and view and download materials submitted by a candidate.
Navigate to the case you want to edit
Open the "Committee Details" tab to to see information about your committee and leave comments on the case if this feature is enabled
If enabled, you can view comments from other committee members and leave comments on the case from the panel to the right of the page. If a committee vote has taken place and the results have been recorded by the Committee Manager or Administrator, you can see those results.
On the individual case page, you can read or download documents that were submitted by the candidate, committee members, and external evaluators.
If the institution administering the case has elected not to allow downloading, the Download option will not be available. Some individual documents may also have downloading restricted.
Select the materials you want to download or read
Click "Select All" above the list to select all materials in the list.
You can choose to download a PDF or Zip file of all selected materials
Clicking “Read” above the document list will open the packet in the document viewer.
The document viewer will display the contents of the packet, organized by section. You can collapse and expand packet sections in the Case Documents list on the left.
You can also click on the title of a document to open that specific document in the document viewer.
You can make notes on materials as you review. The annotations you make will appear on their own tab and can be exported.
Annotations are private and can only be viewed by you.
Annotations are added from the lower right corner of the viewer
Click the "view" icon to toggle on or off the display of annotations
Click the "note" icon to add an annotation on the currently displayed document
After clicking the "note" icon, select the type of annotation you want to create:
- Make no selection to add a simple "stickie" note to the document
- "Point" adds a note with an arrow pointing to a particular point in the document
- "Area" adds a note about a selected area
- "Text" adds a note about highlighted
To edit a note you've added, simply click into the text field
To delete a note, click into the text field and then click the trash icon
Committee members can receive notifications about case updates and case conversations. Clicking the bell icon at the top of the page will allow you to view any updates at a glance.
Click a notification to view it, or click "View All Notifications" to open the Notifications Center
Clicking "View All" takes you to your Notifications page
Here you can see a more detailed list of recent case information, messages, and reminders.
Administrators and Committee Managers can record committee votes into ByCommittee P&T. Committee members can view the results of a committee vote from the "Committee Details" tab of the Case page.
Click "Voting" to see the results of a committee vote
Voting results are represented with a circle graph displaying the overall results and the number of each vote cast.