Evaluator's Guide to Faculty Search
If you are serving on a hiring committee that is using Faculty Search, you can easily review candidate materials and communicate with your colleagues via your Interfolio account. When you are assigned to a committee, an Administrator at your institution will invite you to via email.
You can generate and download a PDF version of this article from the left sidebar of this page.
Once you activate your free account and log in, you will be able to access searches where you have been added as a committee member.
Click "View Positions" on your Faculty Search account dashboard
Positions are listed in a table that displays the position name, status, type, and open and close dates
The positions to which you have access will display in a table that lists:
- The name of the position is generally the title of the position you are trying to fill such as "Associate Professor..."
- The position status describes the current state of the search, such as; Accepting Applications, Under Review, etc.
- The type of of the position indicates if this is a search for faculty, staff, or fellowship recipients
- The open and close dates indicate when a position is open or closed to new applications
- The number of applications
Important: If you are both an Administrator and an Evaluator in Faculty Search, you will see a dropdown window at the top left of the "Positions" list.
If you don't see the list of positions you expect to see, click in the box and select "All Evaluator Positions" to display a list of the positions you have been assigned to evaluate.
Click the position title to access the applications for a position
The Applicant List:
You will see the list of applicants for your position listed in a table. The position title and open and close dates appear at the top left of the page, the position status to the right.
Select one or more applicants in the list for review
Selecting a name or names from the list opens a new set of buttons on the page.
Click "Read" in the upper right corner of the page to view selected applications in your browser
Click "Read" in the upper right corner of the page to view selected applications using Interfolio's Materials Viewer.
Click the "More Options" icon and select "Download" to save PDF copies of all selected applications
Click the name of an applicant to view that applicant's profile page
From the profile page you can view and add tags to the application (if enabled), and access application materials (click the name of a file to open it, or click to download the material at the right of the page)
If enabled, you may be able to rate the applicant, and leave comments and notes on the application
You can click "Read" to open the application in our materials viewer, or "Download" to save the application materials
If your institution allows it, you can add and create tags to attach to an application. Tags are bits of text you can use to help identify, sort, and mark applications.
- With one or more applicants selected in the list, click the "Tag" button and select an existing tag or create a new one
- By default, tags will appear listed in the applicant table (See below for instructions on configuring the columns displayed in the list)
Filtering the list of applicants
Click the "Filter" button at the top of the list to open a set of options for filtering the list. You can filter the list of applications by data points including highest degree earned, application status, tags, ratings, or completion status.
The list will be filtered according to your settings and the filters will appear above the list.
Note that you can easily remove the filters you add either one at a time, or by hitting the button taged "Clear Filters."
Saving views of the Applicant list
Enter a name and click the check mark
Click "Saved Views" (to the right of the page) to recall the view of the list using the filters you have set
Customizing the columns of information that display on your view of the applicant list:
Click the "Columns" button to the right of the page and select the columns of information you want to display
The default columns that will display are applicant name, date updated, tags, and overall average rating (if enabled). You can add columns for complete status, date submitted, highes degree earned and highest degree date, and your overall ratings. Note that you can restore the default columns at any time.
You can also add answers to custom form questions as column headers in the display.
Enter a keyword in the box to search the list.
The results display and the search term appears above the list
Click "Save" to save and name the view of the list filtered according to your search results
Enter a name for your view and click the check to save it
Click "Saved Views" to the right of the page to recall the saved view of the list
Setting the pagination of the applicant list
By default the list displays 25 applications at a time, but you can set the pagination to display 50, 100, 200, or all applications. Look to the bottom left of the page to set the number of applicants displayed at one time.
Remember that changes you make to the filters, columns, searches and pagination will be remembered during your session. To save the searches and filtered views of the list, click the "Save" button and give the current view a name.