Activity Overview - by Semester Report

The content in this knowledge base is based upon the standard FACULTY180 environment. Your institution may have made changes to customize the FACULTY180 environment to meet your institution's needs; therefore, the screens in your FACULTY180 environment may differ slightly from the knowledge base. For more information, please contact your FACULTY180 administrator.

The Activity Overview - By Semester Report lists Activities by academic term and can be run to provide answers to such questions as:

  • How many active faculty members exist for Spring 2016 - Fall 2016, and what percentage logged in?
  • How many Student Supervision activities were reported within the College of Business for Spring 2016 - Fall 2016?
  • What is the total number of Credit Hours, Teaching Load and Student Credit Hours for each college and for each department within the college for Spring 2014 - Fall 2014?

Sample Report

Report access is based upon a user's permissions. For example, a provost might have permissions to access all reports at the university level and below, while deans might only have access to reports for their colleges.

  1. To access the report, click the Admin menu, then click Reports. The Reports screen displays.
  2. Select Activity Overview - By Semester (under Administrative Reports).

The Configuration of Activity Overview - By Semester page displays.

  1. Unit: The unit defaults to University. Click Change to select a different unit.
  2. Form: Select the appropriate Activity Input form.
  3. Begin and End Semester: Select the academic terms to be reported.
  1. Teaching Activities: Select the fields under Teaching Activities to display on the report.

Note: Clicking the checkbox to the right of Teaching Activities acts as a toggle to Select All/ Deselect All fields.

  1. Scholarly Activities: Select the fields under Scholarly Activities to display on the report.

Note: Clicking the checkbox to the right of Scholarly Activities acts as a toggle to Select All/ Deselect All fields.

  1. Other Activities: Select the fields under Other Activities to display on the report.

Note: Clicking the checkbox to the right of Other Activities acts as a toggle to Select All/ Deselect All fields.  

  1. Click Generate Report. The Activity Overview - By Semester report displays.

Viewing the Results

  1. To expand a unit, click the plus sign (+) next to the unit
  1. To view the data by semester within the unit, click the down arrow icon. To view all semesters, click the down arrow icon in the Unit heading.
  2. The activities are listed by unit and by academic term. Click a hyperlink to drill down on an activity.

    For example, click the Spring 2016 Teaching Load link for the College of Business to view the Teaching Load activity for Spring 2016 in the College of Business.
  1. The details of the activity for each faculty member display. Click the Edit (pencil) icon to emulate the faculty member and view/edit the activity.

Note: Although an Edit icon may exist, the data may not be editable in report view. If that is the case, the following message will appear when the Edit icon is selected:

Filter by Faculty

To filter the faculty selected for the report, click the Select Faculty button to use the faculty selection tool.

Sorting Report Information by Columns

  1. To sort the data in the report by a particular column, click the column heading.

Group Report Results by Faculty

For those sections that can have more than one record per faculty member (i.e. Teaching, Advising Load, Institutional Committees, Grants, etc.), the report can be grouped by faculty.

To view the report grouped by faculty:

  • Select "Grouped by Faculty" from the Table Format drop down.
  • Then, click Refresh Report to view the updated report. The report is grouped by faculty.

Exporting to a File

The icons at the top of the page can be used to print, export to Word, export to Excel, and export to PDF.

Note: Sorting the data applies only to the display the sort will not be reflected in the export options. If a different sort order is desired, the data should be exported to Excel, where the sort order can then be modified.

Adding a Column to a Report

  1. To add a column to the report, click View.

    A list of additional columns display.
  2. Select the columns to be displayed in the report and click the Update button.

    The report refreshes and displays the added column(s).
  1. Select the criteria for the activity classification. Click Apply.
  1. To clear an Activity Classification from a given report, click the X next to the filter.