Bulk Data: Upload Data

The content in this knowledge base is based upon the standard FACULTY180 environment. Your institution may have made changes to customize the FACULTY180 environment to meet your institution's needs; therefore, the screens in your FACULTY180 environment may differ slightly from the knowledge base. For more information, please contact your FACULTY180 administrator.

Upload Base Datasets

For the initial upload of your institution's data, data must be uploaded in the following order:

  1. Units
  2. Faculty
  3. Support accounts
  4. Course prefixes
  5. Courses
  6. Courses taught
  7. Committees
  8. Faculty classifications

To upload the data, do the following:

  1. On the Admin menu, click Administration.
  1. Click Upload Data in the Bulk Data section. The Upload Data screen displays.
  1. Select the unit for which the data is being uploaded.

Most data is uploaded at the university level, even if it is for a subunit. The data will flow down to each unit as necessary.

  1. In the Type list, select the type of data being uploaded.
  2. Click New Upload. The New Upload screen displays.

Depending on the type of data being uploaded, the information in the Current Upload Fields section, and other options in this screen, will differ.

  1. Confirm the type of data being uploaded.
  2. Select the academic term for which data is being uploaded.
  3. The Update Duplicate Records check box provides administrators with the option of choosing to upload duplicate records (if the record already exists in FACULTY180, both records will be uploaded), or ignoring duplicate records and only uploading new records. This option is not applicable to all data types.
  4. Select the unit for which data is being uploaded is selected.
  5. Select the file to be uploaded in the Choose File section. If the file contains a header row, select the File Has Header Row check box so the data in the header row is not uploaded.
  6. Validate the file format by clicking Validate. The file format will be tested before the file is uploaded.
  7. After the file is validated, click Upload to start the upload process. After the upload process is complete, you can view the details for the uploaded file. Any duplicate files can also be viewed, if applicable.
  8. Note: Either direct or indirect methods of data uploads can be used.
  • Direct: automated data transfer to the FACULTY180 server
  • Indirect: manual file upload via SFTP (manual file uploads are managed by the institutional software administrators)

Uploading Faculty Data

When uploading faculty data, administrators can disable logon access to FACULTY180 for inactive faculty accounts that are not included in faculty uploads.

To disable logon access for inactive faculty accounts not included in faculty uploads, do the following:

  1. On the Admin menu, click Administration.
  2. In the Bulk Data section, click Upload Data. The Upload Data screen displays.
  3. Click New Upload. The New Upload screen displays.
  4. In the Select Upload Type list, click Faculty.
  5. In the Select Semester section, select the Check To Inactivate Faculty Not In Upload check box. The Check To Inactivate Faculty Not In Upload dialog box opens. Select the type of faculty accounts (based on employment status) that should be inactivated and not included in the faculty upload.
  6. Select the Disable login status for the users selected above check box if FACULTY180 access for the selected inactive users should be disabled.
  7. Click Submit.