Configuration: Profile Form

The content in this knowledge base is based upon the standard FACULTY180 environment. Your institution may have made changes to customize the FACULTY180 environment to meet your institution's needs; therefore, the screens in your FACULTY180 environment may differ slightly from the knowledge base. For more information, please contact your FACULTY180 administrator.

 

The Profile Form contains data about faculty members that tends to be consistent over time, such as a name. Consistent with the Interfolio top-down implementation approach, customization should be performed at the highest level (e.g., university) and then for the next lower level (e.g., colleges), and so on. The data that is collected creates the basis for reporting and other output (e.g., CVs, institutional reports, accreditation reports, etc.).

Configuration

Institutions can make the following configuration changes to the Profile Form without the assistance of Interfolio:

  • Configure/add custom sections
  • Reorder/hide sections
  • Specify activity classifications
  • Modify section settings

To configure sections in the Profile Form, do the following:

  1. On the Admin menu, click Setup.
  2. Click Profile Form in the Configuration section. The Profile Form screen displays.
  1. Make sure Profile is selected as the Form Type.
  2. Click the unit designation for the desired profile form.
  1. Click the Edit icon adjacent to the desired profile form. (To delete a profile form, click the Delete icon.) The Configure Form screen displays.
  • To add a custom section, click Add Section. The Add Section screen displays. (See Custom Input Sections for information about the available fields.)
  • To change the order of the sections or hide a section, click the Reorder drop-down. 

To configure individual sections in the Profile Form, click the Edit icon adjacent to the desired section to be configured. See Custom Input Sections for information about the available fields. When you are finished configuring the Profile Form, click Save.

Default Input Sections

Personal Information

The fields in the Personal Information section can be uploaded to FACULTY180 (see Upload Base Data). Note: Fields can be locked, hidden from input, and/or hidden from reports.

Personal Information Fields 
Values (if applicable) 
A. Input Form
Name (required)
Text
Middle Name/Initial
Text
Last Name (required)
Text
Suffix
Text
Gender
Female
Male
Race/Ethnicity (multi-select)
Hispanic/Latino of any race
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
Unknown or Not Reported
Country of Origin
List based on ISO 3166 Country Codes
B. Attachment
Photo

Contact Information

The fields in the Current Information section can be uploaded to FACULTY180 (see Upload Base Data). Note: Fields can be locked, hidden from input, and/or hidden from reports. 

Contact Information Fields 
Values (if applicable) 
A. Input Form
Office Number
 
Office Building
 
Street 1
 
Street 2
 
City
 
State or Province
Drop-down list can be set for States or Province with other
Country
Drop-down list of countries
Zip / Postal Code
 
Email
E-mail used to send logon instructions / reset password, if authentication is set to System
Secondary Email
 
Website
 
Emergency Contact
 
Emergency Contact Phone
 
Work Phone
 
Home Phone
 
Cell Phone
 
Pager
 
Department Phone
 
Fax Number
 
Personal Street 1
 
Personal Street 2
 
Personal City
 
Personal State
Drop-down list can be set for States or Province with other
Personal Zip
 

Current Position

The fields in the Current Position section can be uploaded to FACULTY180 (see  Upload Base Data).

Current Position Fields
Values (if applicable)
A. Input Form
Position Title
 
Position Start Date
Term / Year
Current Academic Rank
Drop down populated with values input by the institution

Interests

Interests Fields
(values, if applicable)
A. Input Form
Teaching Interests (Required)
Open text box - no character limit
Research Interests (Required)
Open text box - no character limit

Degrees

Degree Fields
(values, if applicable)
A. Input Form
Level of Degree
Doctoral
Masters
Bachelors
Associates
Other
Degree (Required)
Drop-down list: More than 60 options are available. Additional options can be added, if needed.
Year Conferred / In Progress (Required)
Drop down list of years (YYYY)
Highest Degree (Note: this designation is important for accreditation reports. Limited to only ‘one’ degree designated as ‘highest’.) (Required)
Yes
No
Check if this is considered a 'Terminal' degree in this discipline. (Note: this designation is important for accreditation reports)
Check box
Discipline
Open text box
Granting Institution
Open text box
City
Open text box
State or Province
Drop-down list can be set to States or Provinces
Nation
Open text box
Title of Dissertation or Thesis
Large text box
B. Attachments
File
Transcript, Other
URL
Open text box

Professional Licensures & Certifications

Professional Licensures & Certifications (Fields)
(values, if applicable)
A Input Form
Title (Required)
Open text box
Year Conferred (Required)
Drop-down list of years (YYYY)
Organization
Open text box
Further Details
Open text box
E. Attachments
File
Transcript, Other
URL
Open text box

Honors

 

 
Honors Fields
(values, if applicable)
A. Input Form
Honor/Award Title (Required)

Year Conferred (Required)
Year YYYY
Conferring Organization
 
Further Details
 
Attachments
File
Transcript, Other
URL
Open text box

Work Experience

 

Work Experience Fields
(values, if applicable)
A. Input Form
Highest Position (Required)
Open text box
Organization (Required)
Open text box
City
Open text box
State or Province
Drop-down list of State or Province with Other
Start Year (Required)
YYYY
End Year (Required)
YYYY
Description
Open text box
Attachments
File
Transcript, Other
URL
Open text box

Membership

 

Membership Fields
(values, if applicable)
A. Input Form
Organization Name (Required)
Open text box
Year Started (Required)
Drop- down list of years (YYYY)
Year Ended
Drop-down list of years (YYYY)
C. Attachments
File
Transcript, Other
URL
Open text box

Biography

Enter text in the text box.

 

Evaluations

This section is populated with evaluations as they are completed in FACULTY180.