(C) Implementation Phase Overview

Once the planning phase has been completed, your institution is ready to begin the implementation phase. We recommend that the implementation phase be completed before faculty members are provided access to the system.

Following are the main tasks to be completed as part of the Implementation Phase. Be sure to refer to your project plan and the Implementation Tasks and Assignees document throughout the Implementation Phase, and make any updates if necessary.

1. Create Databases

2. Set Up Foundational Areas

Your institution will provide information required to complete the foundational areas within FACULTY180. Some of the setup steps must be completed in the proper order, while others can be completed at any time. Following are the foundational areas that require completion:

3. Upload Base Data

C-2 Upload Base Data


Uploading the base data sets (faculty data) to FACULTY180 is a two-part process.

  1. Configure the Upload Form
  2. Upload the faculty data

4. Customize Input Sections and Forms

5. Create Faculty Classifications and Activity Classifications

These classifications are immediately available in the reporting system to allow filtering for reports. This is a critical step in preparing for accreditation reporting.

  • Faculty classifications
  • Activity classifications
  • Custom input sections: Administrators have the capability to create custom input sections for the Profile Form and Activity Input Form. Custom input forms are typically used to input faculty classifications and collect data from faculty. They can also be used as part of the evaluation process.

6. Import Data From Other Sources (Optional)

Import Data From Other Sources

Migrating data stored in other systems into FACULTY180 is important. Data migration services are available through Interfolio. Contact Interfolio for more information on these services.

7. Configure Vitae Templates

Configuration: Vitas

Vitae templates can be configured by administrators for multiple unit levels, including colleges, departments, and so on. Additional vitae templates can be created for specific uses, such as annual reviews, promotions, and tenure reviews, and can be created for any academic unit established in your institution (college, department, discipline, etc.).

8. Define Unit Administrative Rights

Add/Edit: Administrative Rights

Administrative rights must be defined and assigned to each academic unit (e.g., the university, each college, each department, etc.) that is set up in FACULTY180. Your institution can manage administrative permissions directly within FACULTY180. Administrative rights can be modified by unit based onthe organizational structure.

9. Assign User Administrative Rights

Define Unit Administrative Access Rights

Administrative rights must be defined and assigned to each academic unit (e.g., the university, each college, each department, etc.) that is set up in FACULTY180. Your institution can manage administrative permissions directly within FACULTY180. Administrative rights can be modified by unit based onthe organizational structure.

10. Train Users

C-4 Train Users

We provide numerous training opportunities for administrators, faculty members, and staff.

11. Initiate the Faculty Input Process

Activity Input: Initiate Faculty Input Process

While faculty members can add, edit, and delete their data at any time, FACULTY180 offers a workflow process to manage faculty data input.

12. Manage Faculty Input

Activity Input: Approve Faculty Input Process

Once the faculty input process has been initiated, faculty members can start updating their activities. In addition, system administrators can monitor faculty input participation and start approving faculty activities.

NOTE: When creating files that will be sent to Interfolio or uploaded to FACULTY180, please use the following naming convention:<institutionname>_<filetype>_<datesent>