Help CenterHelp for Administrator Users in Faculty180 ImplementationImporting Data from Other Sources (optional) - Additional Resources

Importing Data from Other Sources (optional) - Additional Resources

Migrating data stored in other systems into FACULTY180 is important. Data migration services are available through Interfolio. Contact Interfolio for more information on these services.

Legacy Data

Legacy data is data that is stored in a different faculty activity reporting system (in-house or another vendor). Following are the steps for the legacy or competitor data conversion process.

Initial Communication / Notification Steps

  1. Institution is aware of new data to be converted
  2. Institution provides advance notification to Interfolio of data delivery (notification should be at least seven business days in advance of delivery)
  3. Interfolio schedules data analysis

Delivery of Institution Data Steps

  1. Institution processes data
  2. Institution delivers data to Interfolio servers
  3. Institution notifies Interfolio of delivery

Processing Data Steps

  1. Interfolio retrieves and analyzes data for mapping
  2. Interfolio maps data to FACULTY180 fields
  3. Interfolio sends data clarification request (optional)
  4. Institution responds to clarification request (optional)
  5. Interfolio processes data toFACULTY180 sandbox environment

Data Review Steps

  1. Institution reviews data in development database (sandbox)
  2. Institutionnotifies Interfolio of conversion issues (optional)
  3. Institutionnotifies Interfolio of conversion success

Data Conversion to Production

  1. Interfolio processes data to FACULTY180 production database

Importing Vita Data

Your institution may want to migrate vita data contained in Microsoft Word and/or PDF formats into FACULTY180. Options for importing this data include:

  • Faculty members will enter their own prior data.
  • Staff and/or student workers will enter faculty data, with review and approval by faculty members.
  • A data migration company will be used to convert faculty data into a format that allows bulk uploading.

Importing Vendor Data

Faculty data contained in vendor databases can be imported into FACULTY180. Migration is much easier if a vendor has an API (application program interface) to support the process. Following are some examples of vendor data that can be imported into FACULTY180:

  • Publication databases such as Academic Analytics, EBSCO, Google Scholar, MEDLINE/PubMed, SciVal, and Web of Science
  • Reference management software such as Endnote, RefWorks, and Zotero
  • Grant databases such as eTrac and Kuali
  • Course evaluation solutions such as CourseEval, EvaluationKIT, Scantron, and SmarterServices
  • Research information systems such as Converis, Pure, and Symplectic