Release Notes (v.4.14)

Evaluations: Assign support accounts to evaluations

When creating an evaluation, administrators can now specify if support accounts can be assigned to an evaluation as an evaluator. This is helpful if your institution utilizes external reviewers for performing evaluations – a support account can be set up for the external reviewer so they can perform the evaluation. If an evaluation has been assigned to a support account, an Evaluation link will display in the Faculty menu on the left side of the screen for that support account – a notification message will not display on the dashboard. If a staff account has an evaluation associated with it, the staff account cannot be deleted from FACULTY180.

To include/exclude support accounts as part of an evaluation, do the following:

  1. On the Admin menu, click Administration
  2. In the Evaluations section, click Evaluations
  3. Add a new evaluation or select an existing evaluation. 
  4. In the Assign Evaluators & Schedule section, click Select Faculty adjacent to Evaluators.  
  5. In the Standard Filters section, select the Show Support Accounts check box. Support accounts can now be assigned to the selected evaluation as evaluators. 

Access Settings: Display unit names

The Access Settings screen now displays the associated unit names. Previously, unit abbreviations were displayed.

Evaluations: Automated e-mail message for self-evaluations

When a faculty member completes a self-evaluation and e-mail notifications are activated, the following e-mail message will be sent to the faculty member:

Evaluation information

Title: [title]

Evaluation Level: [edlevel]

Evaluation Process: [process]

Type: [type]

Start Date & Time: [startdate]

Due Date & Time: [duedate]

Sincerely,

[F180 Admin Info]

Grants Reports: Increased performance

Grants reports have been optimized for increased performance.

Vitas: Access available vitas for primary and secondary assignments

Faculty members can now access available vitas for both their primary and secondary unit assignments in the Vitas & Biosketches screen. Previously, faculty members could only access vitas that were available for their primary unit assignment. In addition, if an evaluation is created for a secondary unit assignment, the vita associated with the secondary unit assignment can now be associated with the evaluation.

The following related changes were also made:

  • The Vitas & Biosketches screen now displays the unit level that each vita is associated with. 
  • View Vita screen: the available vitas in the Institutional – Type drop-down list now display the associated unit level. 
  • Initiated activity input activities: Vitas associated with secondary unit assignments are now available when previewing initiated activity input activities. 

New Accreditation Report: ACEJMC (Accrediting Council on Education in Journalism and Mass Communications)

The ACEJMC (Accrediting Council on Education in Journalism and Mass Communications) accreditation report is now available for institutions. If you would like this report activated for your institution, please submit a support ticket.

Updated Terminology

The following terminology has been changed in FACULTY180:

  • CV is now referred to as vita. 
  • Vitae is now referred to as vitas. 
  • The Vitas & Biosketches – Personal CV Admin screen is now called the Vitas & Biosketches – Vita Admin screen. 

Updated CIP Codes

The CIP codes in FACULTY180 have been updated to include scientific CIP codes.

Vitas: Display journal list metrics

If the journal lists functionality is activated for your institution, journal metrics can now be displayed on vitas. Administrators can select which journal metrics to display.

  1. On the Admin menu, click Setup.
  2. In the Configuration section, click Vitas
  3. Add a new vita or select an existing vita. 
  4. Click the Scholarly Contributions & Creative Productions Edit icon. The available journal metrics display in the Section Settings section. 
  5. Select the check boxes for the journal metric(s) to be displayed on the vita. 
  6. Click Save

Evaluations: Prevent peer evaluators from accessing evaluation results

An option has been added to the Evaluation Form that allows administrators to specify if peer evaluators should have access to the evaluation results for the selected evaluation.

  1. On the Admin menu, click Administration
  2. In the Evaluations section, click Evaluations
  3. Add a new evaluation or select an existing evaluation. 
  4. In the Access to Results section, click Allow or Restrict for the Evaluators in this evaluation can view results submitted by other evaluators in this evaluation option.  
  5. Click Save

New Functionality: Activity input forms and associated workflow process

The new activity input forms and associated workflow process is now available. This new functionality allows institutions to create multiple templates for use with various activity input forms, at the unit level. Workflows for each activity input approval process can also be created at the unit level.

Journal Lists: Filter based on journal type

The Journal List screen now allows for filtering of journals based upon the journal type.

  1. On the Admin menu, click Setup
  2. In the Customize section, click Journal List
  3. In the Journals section, click the Journal Type drop-down. 

Journal Lists: Include Journal Type in bulk journal upload

When uploading a journal list using the Bulk Data feature, a field for Journal Type can now be included in the upload. Note that the Type field must first be set to display using the Upload Form.

  1. On the Admin menu, click Administration
  2. In the Bulk Data section, click Upload Data
  3. Click New Upload. The New Upload screen displays. 
  4. In the Select Upload Type drop-down, select Journals. The Journal Type field displays in the Current Upload Fields section. 
  5. Proceed with uploading the journal list.