Frequently Used Terms in Faculty180

Need-to-Know Terms

Activity

An "activity", in Faculty180 terms, is something a faculty member does that a client would like to track. Generally, this describes some type of teaching, scholarship, or service the core activities of university faculty. "Activity" can also include less well-known subsets of faculty work that don't map neatly into another category, such as professional consulting.

In general, the purpose of an activity within Faculty180, is anything that a faculty member might want to track as a record of their career, particularly for use cases like promotion & tenure, applying for grants, or advertising their contributions to the outside world.

Section

A section is a type of faculty activity information that a university wants to track, such as teaching, scholarship, or service. An Faculty180 implementation also includes profile sections that describe personal information about a faculty member rather than their activities; this could include contact information, work experience, or degrees earned. Sections feed all the major outputs of Faculty180 reports, CV templates, and bulk data exports.

In general, sections come in two types:

1. Default Sections

This is a set of pre-defined sections that exist in every Faculty180 implementation. We encourage use of default sections, even if they don't classify faculty data exactly the same as the institution would have if starting from scratch, because data in default sections can be repurposed for future features like analytics and export to a faculty member's Dossier.

2. Custom Sections

Faculty180 allows institutions to define their own sections. Institutions might use these sections for activities specific to their context, such as service to their state or discipline-specific work (e.g., if the institution is art-focused).

Subsection

A subsection is simply a subset of information within a section.

For example, each grant activity has subsections to track its funding periods and the amount of funding in the grant. Subsections are composed of individual fields, which might include the award date of a grant, the grant's end date, etc.

Forms

Most data input in Faculty180 centers around several forms, as numerated below:

1. Activity Input Form

The form that faculty enter their activities into during the year. It's configurable by an administrator at the client side, and is composed of sections. For example, I might decide that I want Teaching and Service to appear in my activity input form, but not any others. Unlike the other forms, administrators can add new activity input forms that are specific to individual units (e.g., the College of Fine Arts) or use cases (e.g., input form that collects data for evaluations vs. input form that collects data for reporting purposes).

2. Initiated Activity Input Form

A common point of confusion is the difference between an Activity Input Form and an initiated version of that form. The activity input form itself is a template; it's not something that faculty interact with.

Administrators can initiate a version of that form to run for, e.g., fall, winter, and spring of 2018. Faculty will log into Faculty180 and enter their data into the initiated form.

3. Profile Form

The form that tracks personal information related to faculty user, such as contact information. Faculty control (most of) the data in this form through the Faculty180 interface.

4. Faculty Form

Related to the profile form in topical terms in that it also tracks "personal information" about the faculty member. The difference is that the faculty form is used by administrators to load data related to a faculty member from an institutional source system like an ERP.

Activity Classifications and Faculty Classifications

Classifications are configurable metadata about activities or faculty that are customizable by an individual client. Clients will often want to track data about activities or faculty that aren't included as fields in our default sections. Classifications allow institutions to track those institution-specific fields without having to make fundamental changes to our underlying data spec. Classifications are generally not reportable (i.e., do not appear in report outputs) but can be used to filter how activities appear in reports or on CV templates.

1. Activity Classification

Activity classification, or AC, is a classification that describes an activity. Common use cases for activity classifications include quality indicators (e.g., was this a peer-reviewed article?), flags for whether an activity meets an accreditor requirement (e.g., is this applied or discovery scholarship under AACSB rules?), or indicators of interest to the institution (e.g., did this activity involve undergraduate research work?).

2. Faculty Classification

Faculty classification, or FC, is a classification that describes faculty (users). Unlike activity classifications, faculty classifications are tied to a specific term (e.g., Fall 2018). Examples of faculty classifications might be whether a faculty member is tenure-track, whether the faculty member meets accreditor qualifications to teach, etc.

Scholarly & Creative Productions (Scholarly & Creative Productions)

The Faculty180 team often uses this term to describe scholarly or creative work. This is a reference to the complexity of describing "scholarship" across many different disciplines. Often, we think of a faculty member's scholarly work as a piece of research, such as a journal article or a book. In some disciplines, such as the arts, journalism, or architecture, faculty are not expected to produce original research as such. The term scholarship doesn't even necessarily apply to artistic/creative work like a painting, an exhibition, or a musical recital. Thus, the term Scholarly & Creative Productions gives us a generic way to describe all types of activity related to a faculty member's professional (non-teaching, non-service) activities.

Evaluations in Faculty180

Faculty180 offers its own set of tools to evaluate, review, and tenure faculty. This functionality fulfills a similar role as the Interfolio Review, Promotion, Tenure module, but represents a "case" differently from Review, Promotion & Tenure. In general, the Faculty180 evaluations module represents faculty evaluations in a more templated and process-oriented way, whereas Review, Promotion & Tenure is organized around individual cases that may or may not fit into a larger process.

Commonly confused elements of Faculty180 evaluations include:

1. Evaluation

In Faculty180 parlance, an "evaluation" is what would be considered a step in an Review, Promotion & Tenure case. For example, it is the point at which a departmental committee reviews John Smith's tenure application in spring 2018.

2. Evaluation Form

A set of fields attached to a specific evaluation. For example, the evaluation "Departmental Committee Review" in the process "Department of English 2018 Tenure" might have a form for the committee's evaluation of the candidate's service to the department.

3. Evaluation Process

A process is a full set of steps/evaluations; it represents the full set of work required to evaluate one or more faculty members. An example might be "College of Business 2016 Tenure processes."

4. Evaluation Workflow

This is a template for creating processes. An institution might have one workflow for tenure reviews, one for annual reviews, etc., or separate workflows for individual units.