About Interfolio Faculty Search

Interfolio Faculty Search is an online platform for running complex academic searches in a shared governance context, built to help institutions ensure their recruitment practices are equitable, transparent, collaborative, and efficient.

This new type of academic technology is soon to encompass virtually every significant role played by scholars, staff, and administrators throughout the scholarly lifecycle—from navigating the job market and preparing for formal reviews, to recruiting, tenuring, and promoting colleagues, to studying a wealth of data around these processes and shaping school policies accordingly.”

Because a faculty search committee is the point of entry for virtually every scholar employed at an institution, and because committees work under a shared governance model, it’s critical for institutions to see faculty hiring as an integral piece of their academic mission—not an administrative task. The human resources office plays a large, important role at the institution, but faculty hiring is supposed to be steered by faculty.

That’s the heart of Interfolio Faculty Search. Your committees, candidates, and staff will be able to play their part in an online environment built for shared governance, with tools built for their academic needs. In the process, you’ll be collecting rich data on your applicant pool, and a thorough record of how searches were conducted, in a central place—enabling you to see trends, identify challenges, and ensure you recruit an excellent faculty body.

What Can Faculty Search Do?

Action/Feature

User Outcomes

Applicants

Confidential letters

Send email requests to writers of confidential letters, store them alongside your other materials, include them in submissions, and reuse them. Maintain a good relationship with your letter writers.
Clear position requirements and deadlines Receive clear guidelines for your review, e.g. minimum/maximum quantities, optional vs. required, clarifying notes, and due dates. Submit all types of materials for all disciplines (image, video, large files, etc.)
Easy faculty position search Give prospective applicants an easy way to search all open positions at your institution.
Document previewer (including video playback) View all your application materials as the person on the other end will see them—be sure that your self-presentation are coming across accurately and fully.

Committees/Department Chairs/Support Staff

Document viewer with annotations

Enable committee members to review any number of complete applications online in continuous viewer, and make notes only they can see.
Confidential letters Request, and collect confidential letters of recommendation through a single online channel, automatically linked to the appropriate applicant.
Criteria, ratings, and comments Establish clear evaluation criteria for your committees.
Manage notifications Automate communication to groups of applicants (or individuals) according to the stage of the search or the progress of individual applications.
Filterable applicant list Centrally view, sort, label, and narrow your applicant pool.
Position and Application Statuses Assign clear, agreed-upon statuses to searches (Position Statuses) and to individual applicants (Application Statuses). Define specific permissions and limitations associated with either type of status. 
>> This is a practical tool by which you can create consistency and transparency in comparisons between different academic units and different individuals.

Academic Leadership/Administrators/Campus Offices

Mandatory EEO form

Collect Equal Employment Opportunity data on 100% of applicants through the system. Empower authorized administrators and offices to take action on diversity initiatives in real time before, during, and after individual searches.
Reporting Make it easy for authorized users to produce detailed reports on any combination of applicant data. Easily access historical and current data about academic searches within any administrative scope. Save reports to ensure comparison is consistent over time.
Committee membership Define clear groups of users (e.g. review committee members) who can be easily assigned access to candidate materials as a group, and keep a record of activity private to that group.
Forms Collect fielded data from applicants (required or optional) for consistent and standardized reporting later.
Approval Require new positions within a certain administrative scope to be manually approved by a designated user in the system. A practical means to increase accountability, legal compliance, and consistency in job postings.
Referral source chart View a simple pie chart of data on the webpages from which applicants arrive at the job posting page. Better understand which recruiting channels are working and which aren’t.

Most of our users are academics or administrative staff at institutions of higher learning. If an institution uses ByCommittee Faculty Search for hiring; administrators, administrative staff, department staff, or faculty members can use the program to run searches for new faculty, staff, or fellowship positions. 

For instance, an administrative assistant might create a position (search) that is approved by an administrator. A senior faculty member might manage a search committee made up of junior and senior faculty as evaluators. Of course, graduate students will use the program as applicants to ByCommittee positions. Take a moment to read through the following descriptions of the work, responsibilities, and priorities of the people who use ByCommittee Faculty Search.

Note: Make sure you scroll to the bottom of the page and click the arrows to move forward through the presentation slides.

What Value Does Faculty Search Bring?

Benefit: Committee process logistics

Interfolio Faculty Search gives your search committees specific review and organizational tools that enable them to spend their time reviewing applicants, instead of losing time just accessing materials and keeping track of their notes. Your academic staff will also benefit greatly from operational efficiency, with specific organizational tools spending more time assisting faculty than managing documents or PDFs.


Benefit: Delivering on diversity

When your school runs faculty searches through Interfolio, you collect Equal Employment Opportunity data on 100% of applicants through the system, and authorized users can study it before, during, and after searches. It’s a practical tool for turning your faculty diversity commitments into reality.


Benefit: Achieving equity and transparency/consistency across institution

Managing faculty recruitment with Interfolio means you have a tangible system to ensure all the academic units at your institution are using consistent language, criteria, forms, and approval procedures where required. It enables you to spot disparities, base policies on strong evidence, and keep committees accountable to the institution.


Benefit: Positive applicant experience

Interfolio makes assembling and submitting an academic application clear and easy for the applicant, including the process of requesting and attaching confidential letters. In this way, you signal to competitive scholars (and their letter writers) that you care about their needs from minute one. Interfolio provides full-time technical support for applicants and letter writers.