Close a Position (Archive) and Indicate an Outcome
A Interfolio Faculty Search position is either "Open," meaning the positon is accepting new applications, or "Closed," meaning no new applications are being accepted.
Committee Managers and Administrators can close a position when applications are no longer being considered, either because a hire has been made or for some other reason.
When closing a position, Committee Managers or Administrators are asked to indicate which applicants were selected to fill the position, and if no applicants were selected, can leave an optional note to document why no selection was made. The user is also asked to set a final closed status for the position and has the option to send a message to all applicants based on the status they have chosen.
In addition, Administrators can run reports that clearly document who was hired for every search in the system. For more information see this article on how to run a report on hired applicants.
This article explains how to close a position and document the outcome of the search.
Note: The open and close dates for a position represent the date range within which new applicants can apply. If a position is reopened, new open and close dates will need to be set from the Review Position screen as explained below.
Select the position you want to close from the list of positions, available from the navigation bar.
The current position status is displayed at the top of the screen.
Click the change button to view a list of available statuses and choose Close
Indicate whether or not an applicant was selected to fill the position
If no applicant was selected, you can leave an optional note to document why no selection was made
If an applicants was selected, type the name in the search bar and click "Add" when it appears
Click "Continue" when all of the applicants selected to fill the position have been added to the list
Select a position status or add a custom position status to complete the search
The position status is a label that indicates where a search is in the process and allows you to set rules for what Evaluators and applicants can do when that particular status is active. See here for more information on Position Statuses.
Select an existing position status from the dropdown list
-or- Add a new custom status and click "Finish"
If you have to add a custom status you will need to set permissions linked to the new status
Whether you use a custom status or create a new one, you can set whether or not applicants can view the status, update their application materials, and whether or nor evaluators can review applications while the status is active.
You can elect to send a message to applicants notifying them of the change in status
Click "Preview' to see how the message will appear in the inbox of applicants. Click "Finish" when you are ready.
The position is now closed
Note: The landing page of the closed position will be unpublished and no longer accessible to applicants.