How to: Apply to a Position Hosted with Interfolio

Many institutions have partnered with Interfolio, and are running their searches for jobs, grants, fellowships, and post-docs through our platform.

We call these opportunities, "Interfolio-hosted positions, and anyone can apply for free to Interfolio-hosted positions. These applications do not count against the 50 annual deliveries that come with a subscription to Dossier Deliver.

When applying for an Interfolio-hosted position, you will be uploading materials to your Dossier account.

Remember, you can search for more opportunities from directly within our program , and with an upgrade to Dossier Deliver, you can use the application materials you've uploaded to your Dossier to apply to any position, even ones not in Interfolio. 

By upgrading to Dossier Deliver, In addition to external delivery of your materials, you will be able to share your materials and receive feedback from your reviewers.

In this article:

Click "Apply Now For Free"

If an institution is using Interfolio to run a search, there will be a link to apply on the announcement or ad for the position.

Click "Apply Now For Free" on a position announcement

You will be asked to sign in or create an account

-Or- if you have an existing account, you can log in and search for a position:

1. Select "Deliveries" from te left hand navigation

2. Click "New Delivery" in the upper right-hand corner

3. Scroll down to "Find an Opportunity," and search for positions by keyword, or enter the name of the postion or institution

If you have not yet upgraded your account to include a  Dossier Deliver subscription, you will be prompted to upgrade.

You can ignore the upgrade popup box and follow the instructions below to search for opportunities listed through Interfolio.

4. Click the title of the position

5. Click "Start Application" to apply

Complete Profile

If you haven't completed a profile, you may be asked to complete your profile in order to apply to the Interfolio-hosted position. The information you provide will be shared with the institutions to which you apply.

Applying to a position

When applying for an Interfolio-hosted position, you are guided through a series of application steps

An overview of the application steps are listed to the right of the screen.

When applying for an opportunity through ByCommittee you are guided through a series of application steps or sections

1. The first step is uploading required materials to the application

You will need to satisfy all document requirements before submitting your application (or all requirements for a section before submitting the section).

The first step is adding required documents

Click "Add File" to add required materials

Click "Add File" to add a required document
To add files from your Dossier:

If you have already uploaded materials to your Dossier account they will show up in the drop-down list on the tab labeled "Choose Existing."

Choose whether to add an existing document from your Dossier account or upload a new file
-or- click "Collections" to open a tab where you can select materials from your saved collections
Select all the materials to include and click "Add"
To upload new files from your computer, open the "Add New File" tab and drag and drop or browse to upload files to your Dossier

You can also upload videos and link to webpages to include as part of your ByC application materials.

To upload a new file from your computer, choose the tab labeled "Upload a New File"
You can choose to use a letter you already have in your Dossier, or request a new recommendation
You can choose to use a letter of recommendation you already have in your Dossier, or request a new one
To use existing recommendations simply select them from the list and click "Add"
To use an existing recommendation simply select it from the list and click "Add"
To request a new recommendation, open the "Request a Recommendation" tab, and click the "Request" button to begin the process
To request a new recommendation, open the "Request a Recommendation" tab, and click the "Request" button to begin the process
Fill out the recommendation request form

Your request will be sent to your letter writers along with instructions for uploading your letter.

See the following article for more detailed information on requesting a recommendation through Interfolio.

For new recommendations you will need to fill out the recommendation request form
When we receive the recommendation from your letter writer we will add it to your Dossier and attach it to your application  

Pending Status

You request will appear with the status "Pending" until we receive it from your writer. Note that to complete the requirement, you only need to have requested the letter. The requirement is considered complete when all required letters have been requested and/or added.

When we receive the recommendation from your letter writer we will add it to your Dossier and attach it to your application  
Click "Add File" under the requirement for a confidential letter of recommendation
Click "Add File" under the requirement for a confidential letter of recommendation
Click the title of the material
This opens a preview of the file
After uploading a document or other material, click the edit pencil
To replace a document, click "Replace" in the bottom right corner of the window

The document will be removed from the application ONLY. A copy wil remain stored in your Dossier account.

To replace a document, click "Replace" in the bottom right corner of the window
Confirm that you want to remove the document from the application
Select a replacement document and click "Add," or click "Add New File" to upload a new document
Select a replacement document and click "Add"
Click the trash icon to delete a document
Click the trash icon to delete a document

When enough documents have been added to satisfy a requirement, a green check will display

When enough documents have been added to satisfy a requirement, a green check will display

Click "Next Step" when you are finished adding required documents

Click "Next Step" when you are finished adding required documents

2. Enter your education information if you choose

Select the highest degree you have earned, list the institution where you earned the degree, and the date you received the degree.

Next you will enter your education information

3. You may need to complete forms required for the application  

Simply fill out the form and click "Next Step" when you are finished.

You may need to complete forms required for the application  

4. Review and confirm your application on the Overview page

Review and confirm your application

Note the status row indicating the current state of the application

This row will tell you if the application can be edited, if it has been submitted, withdrawn, or reactivated, and lists the close date of the position.

Note the status row indicating the current state of the application

5. Submit your application

When all requirements are met, click to submit your application.

Submit your application

You will see a confirmation message and be taken to your Applications page

You will see a confirmation message and be taken to your Applications & Deliveries page

Review, edit and manage your applications from the "Deliveries" page

After submitting, you may review and track your application by signing in to your Interfolio account and navigating to your "Deliveries" page.

Review, edit and manage your application from the ByCommittee tab of your Deliveries & Applications page

Remember, the materials you use when applying for Interfolio-hosted positions will appear in your Dossier, and you can use those materials for other applications!

From the materials page of your Dossier, select a document or other material to preview it and view a history of changes including when and where you have used the material, when it was last updated etc. See here for more information on how to Keep Track of Changes Made to the Materials in Your Dossier,