How to: Send Dossier Materials Via Email
With a Dossier Deliver account, you can email materials from your Dossier, including confidential letters of recommendation, to institutions who accept email submissions of application materials. To ensure the integrity of this process when emailing confidential letters, our quality control agents will check to verify the email of the address you provide, and requesters never have access to a confidential recommendation.
An annual subscription costs $48 and pays for 50 academic deliveries.
Remember, applying to Interfolio-hosted positions is free. We have created separate articles about submitting application materials when applying to a position hosted by Interfolio, and confidential letter uploads to online application systems.
It's also easy to send hard copies of application materials via USPS or Fed Ex.
In this article:
Navigating to your Deliveries tab
Click to open the "Deliveries" tab
Click "New Delivery" in the upper right corner of the next screen
Only upgraded Dossier Delivery accounts can be used to deliver materials. See here for more information on upgrading to Dossier Deliver.
By upgrading to Dossier Deliver will also be able to share your materials with your reviewers for feedback on ways to improve your cover letter, cv, etc.
Click "Email" to send an email delivery, and follow the steps below:
Be sure to enter the complete name of the recipient's institution or organization, and enter as much information as possible to ensure your documents are delivered into the right hands.
We also recommend that you include the address of a web page with information about the position, program, grant, etc. to which you are sending materials.
This is especially important when sending confidential materials, because we verify the address provided here to ensure the security and integrity of the process.
Any materials added will be sent with your delivery, but will also be added to the "Materials" section of your Dossier, where they will be available to send to other destinations as well!
2.1. Click "Add Materials"
2.2. If you have not yet added materials to your Dossier account, you will need to do that now
2.3. If there are already files in your Dossier, you can select to include them -or- open the "Add New File" tab and drag & Drop or upload new files
If you have created collections of materials, you can open the "Collections" tab and add materials from your saved collections as well.
See here for more information on how to Create Collections of Your Materials .
2.4. After uploading a new file, select the type of material you are uploading, and click "Add"
If the correct material type does not appear as an option in the drop down menu, select "Other Document" from the drop down menu.
3.1. Review your delivery to make sure the documents are in the order you want them to appear and that everything is in order
You can rearrange the order by hovering over a document and dragging to reorder the list.
3.2. Click to review the delivery
3.3. Click to Confirm and Submit the Delivery
Note that your application has NOT been emailed yet! You will need to review the information and click "Submit Delivery" at the bottom left of the page.
Estimated Send Time
We perform a quality check on the documents you've asked us to send, and we verify that the email address you entered is a valid destination.
3.3.1. Click "Preview" to download a PDF showing how your materials will appear to reviewers
Note that confidential letters will be excluded from the preview, but will be sent with the delivery.
3.3.2. Click "Submit Delivery"
When your email delivery is submitted, you will see a success message. Click "View sent deliveries" to see the status of your delivery:
From the "Sent Deliveries" page, you can search for recipients of sent deliveries, and sort your deliveries by status and type. Note that you can cancel deliveries from this screen as well.
Remember, you can keep track of the status and progress of unfinished deliveries from the "Deliveries" page from the navigation bar.
Receiving an Email Delivery from Interfolio
If the recipient has trouble opening the attachment, or locating the email, please have them reach out to firstname.lastname@example.org with the email that was assigned to the delivery recipient.
After the e-mail delivery has been sent by Interfolio, and received by the recipient, then they can open and review the Interfolio Materials.
The email will resemble the one displayed in the image below.
In the email delivery, there will be an attachment, and a link to verify the receipt of the message/attachment.