How to: Send Dossier Materials Via Email

Users with an upgraded Dossier Deliver account can email materials, including confidential letters of recommendation, to institutions who accept email submissions of application materials. To ensure the integrity of this process when emailing confidential letters, our quality control agents will check to verify the email of the address you provide, and requesters never have access to a confidential recommendation.

An annual subscription costs $48 and pays for 50 electronic academic deliveries.

It's also easy to use Deliver to send hard copies of application materials via USPS or Fed Ex.

Remember, applying to Interfolio-hosted positions is free. We have created separate articles about submitting application materials when applying to a position hosted by Interfolio, and confidential letter uploads to online application systems.

Please Note: We can only send out to one recipient per delivery.

You can see more about how this process works for your letter writer in this article: How Your Letter Writer Can Access  and Verify Receipt of Materials.

2. Enter the "Recipient information"

Disclaimer: We can only send out to one recipient per delivery.

Be sure to enter the complete name of the recipient's institution or organization, and enter as much information as possible to ensure your documents are delivered into the right hands.

We also recommend that you include the address of a web page with information about the position, program, grant, etc. to which you are sending materials.

This is especially important when sending confidential materials, because we verify the address provided here to ensure the security and integrity of the process.

Learn about address verification.

Enter the "Recipient information"
3. Add materials to your delivery

Any materials added will be sent with your delivery, but will also be added to the "Materials" section of your Dossier, where they will be available to send to other destinations as well!

3.1. Click "Add Materials"

Click "Add Materials"

3.2. If you have not yet added materials to your Dossier account, you will need to do that now

3.3. If there are already files in your Dossier, you can select to include them -or- open the "Add New File" tab and drag & Drop or upload new files

Have Collections?
If you have created collections of materials, you can open the "Collections" tab and add materials from your saved collections as well.

See here for more information on how to Create Collections of Your Materials .

3.4. After uploading a new file, select the type of material you are uploading, and click "Add"

OTHER DOCUMENT

If the correct material type does not appear as an option in the drop down menu, select "Other Document" from the drop down menu.  

4. Review and Confirm the details of your email delivery

4.1. Review your delivery to make sure the documents are in the order you want them to appear and that everything is in order

You can rearrange the order by hovering over a document and dragging to reorder the list.

4.2. Click to review the delivery

4.3. Click to Confirm and Submit the Delivery

Note that your application has NOT been emailed yet! You will need to review the information and click "Submit Delivery" at the bottom left of the page.

Estimated Send Time

We perform a quality check on the documents you've asked us to send, and we verify that the email address you entered is a valid destination.

Learn about address verification.

4.3.1. Click "Preview" to download a PDF showing how your materials will appear to reviewers

Note that confidential letters will be excluded from the preview, but will be sent with the delivery.

4.3.2. Click "Submit Delivery"

When your email delivery is submitted, you will see a success message. Click "View sent deliveries" to see the status of your delivery:

5. Sent Deliveries

From the "Sent Deliveries" page, you can search for recipients of sent deliveries, and sort your deliveries by status and type. Note that you can cancel deliveries from this screen as well.

See here for more information on the delivery statuses.

Remember, you can keep track of the status and progress of unfinished deliveries from the "Deliveries" page from the navigation bar.