Candidate FAQ: Using Vita Attachments with Review, Promotion, & Tenure

The following information applies to candidates at institutions that have opted to use Faculty180 with Interfolio's Review, Promotion & Tenure. This article describes best practices for adding attachments to F180 records that will be pulled along with a vita into a Review, Promotion, & Tenure case.

When should I use Faculty180 to upload materials vs uploading materials to Review, Promotion, & Tenure?

In general - if the document is for a current or future review, it should be uploaded to your Case Packet in Review, Promotion, & Tenure.

If the document is important as evidence of a record, or documentation of an activity, it should be uploaded to Faculty180 and attached to the record it supports.

What are the best file types to use for Vita Attachments?

The most common file and document types used in academia can be read directly in our document viewer in Review, Promotion & Tenure. On our end, after you submit a file attachment to F180 and that file is sent over to RPT, we convert that file to PDF format to be displayed in the viewer.

Please note that file types not supported by our reader will still appear in the reader as a link that your recipient can download to access the file.  

Further, if an artifact from Faculty180 can not be properly converted, we still present a link to the file in the document reader in RPT. should default to providing RPT with the original file itself.

The following text or image based file types can be displayed directly in our document viewer as Vita Attachments.

  • DOC/DOCX
  • XLS/XLSX
  • PPT/PPTX
  • DOT
  • ODT
  • WPD
  • RTF
  • TXT
  • HTML
  • PDF
  • TIF, TIFF
  • PNG, JPG,JPEG,GIF,BMP
  • Links to webpage URLs

Please note that the best practice is always to convert your document files to PDF before uploading. This will give you the most control over how your artifacts display.

Media Files as Vita Attachments: Links to webpages, and audio and video files that are attached to a vita  will display as a URL (link) when your vita is viewed in the document reader. Clicking the link will open the webpage or hosted audio and video in a new browser tab or window.

What should I do if a Vita Attachment fails to transfer over to Review, Promotion, & Tenure?

You will need to go back into Faculty180 and re-upload the document that failed to transfer. If one or more of your documents attached to your vita does not convert successfully to Review, Promotion, & Tenure, you must go back to the record with the document attached and try to upload the document again.

Files that will not display in our reader:

  • Files with improper extensions  (ex: a Word document (.doc) extension, that is misidentified as a .zip file)
  • PDFs with complex fonts or highly layered contents
  • Extremely large PDFs
  • Scrollable PDFs

Files that are never sent over to RPT as viewable or downloadable will show as file type errors:

If an artifact from Faculty180 cannot be properly converted to display in the reader, we still provide a link for the file to be downloaded from the reader.  However, the file types listed below will not be sent to RPT.

  • Encrypted PDFs (they have password protection)
  • Corrupt or damaged PDF files (they cannot be read by any PDF reader)
  • Empty size files (of any type  0-byte files (these are most commonly .txt or other plain text file types)
  • Files over 750 MB (of any type)