Email Committee Members
Administrators and Committee Managers can email an entire committee or just select members of a committee from within Interfolio Review, Promotion & Tenure. It's also easy to send these emails to other RPT users not serving on the committee.
It is also possible to attach files and share committee materials with committees and individuals and request or allow the recipient to respond to attached files, and include their response in the case file.
See here for more information on how to Send a Message with Attached Files to Any Institutional User and Allow/Request a Response in the workflow of a case.
Navigate to the case page of the candidate
Open the "Case Details" tab
Click "Email" at the top of the list of Committee Members
Indicate who should receive the email
You can specify multiple committees and individuals as recipients.
By default, the message goes to members of the current committee. You can Select "User" and search for one or more Review, Promotion, & Tenure users to add the list of recipients
You can also add other committees and individuals in the workflow of the case as recipients. Click "Committee," and search for or select a committee from the list of committees or individuals
All members of selected committees, and individual users will appear listed as recipients, and you can choose to remove individuals if necessary
Enter a subject and compose your message and click to send
You can preview how the message will appear to recipients before you send it
To add files and allow a response to the files you send:
Click "Add" at the bottom left of the page to share files with the message recipients
No files will be directly attached to the email. Recipients will receive email notification that files have been shared, and will need to login to their account to view the shared files.
Click the "add" icon to select files to share
Click "Enable File Response" to the right of the page if you want users to respond to the file
Check this box to allow recipients to submit a file in response to the message and attached files.
Enter a message reason, and a deadline,
Select the section where you want the response to appear on the case page
Note that share response options are limited to internal sections only.
When an administrator or committee manager shares a file with a committee member and enables the option to submit a response, when the response comes in, the user will only see internal sections of the case listed as available sections where they can place the response file.