Administration Settings Page in Interfolio Faculty Search

From the "Administration" page of Faculty Search, Administrators can control settings for their assigned unit(s), and Committee Managers can control settings and permissions for the positions they manage.

Depending on their administrative privileges, from the "Administration" page, users can:

  • Create and edit position and application statuses
  • Create message templates to send to applicants when the status of a position or application changes
  • Create and and manage EEO statements
  • Create and manage application forms (including EEO forms)
  • Set communication settings to enable or disable comments and tags

The tabs that appear on the "Administation" page are determined by your level of access in the program. Not all tabs listed below will appear for all users.

Always make sure you are viewing settings for the correct unit or position on the Administration page

The name of the unit or position you are viewing is displayed in the "Settings for" dropdown.

Any changes you make to the settings on the "Administration" page will be applied to the unit or position listed here.  

Click the drop-down if you need to view and control settings for a different unit or position.

Overview of to the Administration page

From the "Statuses" tab of the Administration page, you can create and manage:

  1. Position Statuses: Labels that describe the current state of the selection process, for example, “Accepting Applications”
  2. Application Statuses: Labels that describe the current state of the applicant in the review process, for example, “Longlist” or “No Further Consideration”

See here for more information on how to create a position status, and how to create an application status.

Set Position Statuses and Application Statuses
Message Templates:

From the "Message Templates" tab you can create and manage message templates to send customized messages to applicants when the status of a position or application changes. You can set the conditions when the message will be sent, and you can edit and confirm messages before sending them.

Set automated applicant notifications and internal communication settings
EEO Information:

From the "EEO Information" tab, administrative users can create, edit, and set the EEO statement for positions created in a unit.

See here for more information on managing EEO statements.

Create and and Manage Application Forms:
Application Forms:

From the "Application Forms" tab, Administrators can create application forms to collect information from applicants. Administrators can also create EEO forms and designate forms as default for a unit.

See here for more information on creating application forms, and EEO forms.

Overview of the Administration page
Position Settings:

From the "Position Settings" tab, Administrators can crate positions in any of four categories, and organize positions by editing the default types or creating custom position types within those categories.

To learn more, read about Using Custom Position Types.

From this tab users can set whether or not reviewers can comment and assign tags to applications. Administrators can require approval for new positions, set who to notify when a position changes, and set the sender name and "reply-to" address for email messages.

Position Settings:
Disposition Codes

Disposition codes are short descriptions for why applicants did not make it to the next step of the hiring process. Learn more about disposition codes and see examples.

Disposition Codes

Position Advertising

Interfolio provides a public link to a list of all the published positions available at your institution. You can use this link to advertise the positions available on your institutional website or other places where you provide a list of available positions. Positions set as Private will not be made available via this link.

RSS Feed

From this tab, users can also activate an RSS feed listing their positions feed. Once activated, a URL for the RSS will become available.

See this article for more information on Managing Position Advertising Settings for an Institution