A video tutorial entitled Import Citations into FACULTY180 covers how faculty members can import citations into FACULTY180 using Google Scholar.

The Workload (Activity Input) Form contains course and activity information for a period of time. The Workload (Activity Input) Form will be updated often, and the course data will be added by administrators before faculty input is initiated.

When the Activity Input Form has been initiated by an administrator, a message will display on the Dashboard. Upon completing the Activity Input Form, you can submit it.

Yes, but the semesters must be consecutive. Faculty can extend the duration of an activity from a previous activity by changing the end date.

The 'Activities' page is used to summarize the data you have entered into the system via the Activity Input Form. For each activity, determine a start and end date and review the data as necessary.

Each institution decides how much data needs to be collected. Your Dean or Chair may ask you to load earlier years of activities based on professional accreditation requirements.

Using one or more of several online methods (e.g. Google Scholar, MEDLINE/PubMed), add documents and data regarding your research to the "Scholarly Contributions & Creative Productions" section of the Activity Input form.

If your committee is not listed under Institutional Committees, enter it in the Other Institutional Service section of the Activity Input Form.

To accept a co-authored work, simply click the Action Item in the To Do section on the Dashboard. You can then accept or reject the coauthor verification, and edit your copy of the activity. If you edit an activity, only your copy of the activity will be changed - no changes will be made to the other co-author's copy of the activity. If you reject the activity, the other co-author will not be notified.

No. FACULTY180 does not automatically save your information. You need to save the information upon entering it in the Activity Input Form.

Each full-time faculty member will need to enter their activities in the Activity Input Form. This includes faculty members who are on sabbatical. If your appointment ends after the current academic year, you must still enter your activities for the current year. This is so your institution will have a record of all full-time faculty activities.

Unless instructed otherwise, faculty members should enter only activities that have been started or have been completed.

Yes, if you think it is appropriate for the activity to be listed in more than one area.

The Activity Input Form provides an Other Professional Activities section so you can enter activities that might not fit into other areas of the Activity Input Form. If you would like to request a section or field be added to the form, contact your FACULTY180 administrator.

Yes. You can attach supporting documents using the Activity Input Form. You may want to contact your FACULTY180 administrator to determine the best section to attach such documents.

The system is asking you to assign an activity classification to your courses. Please respond to all questions for each of your courses. Once is completed, you will be able to submit your Activity Input Form.

The database is based on a hierarchical structure that has been built to accommodate various review periods for institutions using FACULTY180. This term-based approach allows for faculty reviews across academic years, fiscal years, or calendar years. As such, activities need to be entered by term so they can become part of the hierarchy of an institution's choice of review periods.

When entering an activity you can assign statuses with associated dates for each state such as In Progress or Completed/Published.

Terminal status vs. an ongoing status:

There are two terminal statuses in Scholarly Contributions and Creative Productions: Completed/Published and Work Discontinued.

If you add a terminal statuses to an activity that has a date prior to any other status, those later states will not be displayed on vita output because we interpret the terminal state. IE: Completed/Published, to be the final state, so later statuses for the activity will not display when generating the vita.

With ongoing statuses, the expectation is that the users are still working on this activity, so when a user pulls a vita for anything that is listed with such as status, such as In Press for example, with a particular date, because that is an ongoing status, the activity will appear anytime a vita is generated until the activity is given a terminal status. This is true for everything other than Work Discontinued or Completed/Published. When those are introduced, that means the end of the activity.

The Profile Form contains information about you that does not change often, such as your personal information, degree history, biography, etc. Some of this information may have been automatically populated by your institution's system. Other fields are available for you to complete if you wish to do so. The Activity Input Form is where you record your annual activities, such as advising load, professional and creative works, grants, participation on committees, and professional development.

Your vita can be configured by clicking Vitas & Biosketches on the Dashboard. Once your vita is configured, you can export your data into Microsoft Word to further format your document.

To create a biosketch, click Vitas & Biosketches on the Faculty menu, then click Add. You will then have the option of choosing a template for your biosketch. FACULTY180 contains templates for NIH and NSF biosketches.

The Profile Form contains mostly static data that does not change that often. Contact information, interests, degrees, work experience, and honors are among the common types of data collected. The Profile Form will not need to be updated as often as the workload form.

To view official transcripts that have been uploaded by your institution, click Profile on the Faculty menu, then click the Degrees section. Click the Edit icon for the desired degree, then click the View icon adjacent to the transcript file in the Attachments section. Faculty members can also attach transcripts to their degrees.

If any of the auto-loaded information on your Profile Form is incorrect, please contact the FACULTY180 administrator at your institution.

To make changes on the Profile Form, simply click Profile on the Faculty menu, then click the desired section.

Microsoft Word does not retain hyperlinks when exporting a Microsoft Word document to PDF on a Mac. To fix this, you need to open your Microsoft Word document on a PC, then save the document as a PDF.

You can set up your Apple mouse or trackpad with right-clicking abilities from the System Preferences area on your Mac. You can also complete a right-click by holding down the Ctrl key and clicking your mouse or trackpad.

This function is not available in some earlier versions of Microsoft Word. To paste the copied link into the text field when creating a hyperlink, use the keyboard shortcut of Command-V. This will paste the copied text in the selected text field.

If you can see that the navigation bar is missing from multiple computers, then it is not likely a browser issue. To verify, after noting the Administrator's unit within Faculty180, navigate to the Admin section of the navigation bar and select the "Setup" option.

Then in the top section of the page select "Organizational Structure".

After the page loads, select the edit pencil next to the relevant section, and after the page loads, make sure that the options are not set to 'No Access Granted" if so that is the problem. The user must either be assigned to a different unit, or that unit must have different settings applied to it. If neither of these options fit your needs, have your Interfolio Administrator contact help@interfolio.com or the Interfolio project manager.

If it is only one that user's computer, or if it just occurred suddenly, and if the aforementioned settings are correct, then it may be a browser issue. The user should clear cookies and cache files as well as an update to the most recent browser.