Implementing Accreditation Reports - AACSB

Interfolio supports reporting out-of-the-box for many accrediting bodies. By utilizing the released reports, activity classifications, faculty classifications, and default sections, the data will be available to assist your schools and colleges with their reporting.

In this article:

AACSB Reporting

Interfolio supports reporting for Association to Advance Collegiate Schools of Business (AACSB) for 2003, 2013, and 2017. This guide is regarding the 2017 report but many of the building blocks apply to 2003 and 2013 as well. 

2017 Report

  • Table 2.1 (Summary of Intellectual Contributions): Activity Classifications entered by or on behalf of faculty will populate Table 2.1. That information is drawn from the scholarship section of F180 using default subtypes and the Activity Classification = Intellectual Contribution Review Type.
  • Table 2.2 (Summary of Peer Reviewed Journals and Number of Publications): Activity Classifications entered by or on behalf of faculty will populate Table 2.2. That information is also drawn from the scholarship section, and based on the Activity Classification = Intellectual Contribution Review Type.
  • Table 15.1 (Faculty Sufficiency and Qualifications): Faculty Classifications for Faculty Sufficiency, Normal Professional Responsibilities and Percent of Time Devoted to Mission for Each Faculty Qualification Group.  Date of First Appointment to the School which is populated from the 'Year Started' field in the faculty classification file and Highest Degree, Year Earned, which is populated from the Degree section on the Profile Form.
  • Table 15.2 (Deployment of Participating and Supporting Faculty By Qualification Status In Support Of Degree Programs): A Faculty Classification, for Faculty Sufficiency and Course/Program Grouping.

Activity Classifications

Activity classifications provide a basis for classifying faculty member’s activities into useful categories within FACULTY180. They enable tracking of activity characteristics, such as the review type for a scholarly work (e.g. blind peer, editorially reviewed). In AACSB reporting, they are used to determine which scholarship meets accreditation requirements.

Title
Section Attached Report Year Report Year
Report Year
For Table



2003 2013 2017 Table 2.1
Table 2.2
Table 15.1
Table 2 15.2
AACSB: Book Type AACSB
Scholarship: Book
Inactive
Active
Active
Active
Inactive
Inactive
Inactive
AACSB: Presentation Type
AACSB
Scholarship: Poster Presentation
Active
Inactive
Inactive
Active
Inactive
Inactive
Inactive
AACSB: 

Scholarship Categories


AACSB
Scholarship
Active
Inactive
Inactive
Active
Inactive
Inactive
Inactive
AACSB: 

Competitive Research Award


AACSB - 2013
Grants
Inactive
Active
Active
Active
Inactive
Inactive
Inactive
AACSB: 

Scholarly Type


AACSB - 2013
All Scholarship
Inactive
Active
Active
Active
Inactive
Inactive
Inactive
AACSB: 

Professional Practice Standards or Public Policy


AACSB - 2017
All Scholarship
Inactive
Inactive
Active
Active
Inactive
Inactive
Inactive
AACSB: Professional Experience
AACSB Professional Experience
n/a
Inactive
Inactive
Inactive
Inactive
Inactive
Inactive
Inactive
AACSB: Intellectual Contributions Review Type***
AACSB
Scholarship: Book, Chapter, Conference Proceedings, Journal Article, Other Scholarly, Patent, Poster Presentation, Presentation
Active
Active
Active




Faculty Classifications

Faculty classifications provide a basis for classifying faculty members into useful categories. They enable tracking of faculty characteristics, such as faculty rank, tenure status, and employment status. These classifications are used for filtering to select particular groups of faculty when using the faculty selection tool. In AACSB reporting, they are used to populate information in the report.

Faculty Classifications
Report Year Report Year
Report Year
For Table


2003 2013 2017 Table 2.1
Table 2.2
Table 15.1
Table 2 15.2
AACSB: Academic Qualifications AACSB
Active
Inactive
Inactive
Inactive
Inactive
Active
Active
AACSB: Faculty Responsibilities
AACSB
Active
Inactive
Inactive
Inactive
Inactive
Active
Inactive
AACSB: Participation
AACSB
Inactive
Active
Active
Inactive
Inactive
Active
Inactive
AACSB: Percent Time on Mission
AACSB
Active
Inactive
Inactive
Inactive
Inactive
Active
Active
AACSB: Basis Qualification
AACSB - 2013
Inactive
Active
Active
Inactive
Inactive
Active
Inactive
AACSB: Faculty Qualification Group
AACSB - 2013
Inactive
Inactive
Active
Inactive
Inactive
Active
Active
AACSB: Faculty Sufficiency
AACSB - 2013
Inactive
Active
Active
Inactive
Inactive
Active
Active
AACSB: Percent Time Devoted to Mission
AACSB - 2013
Inactive
Active
Active
Inactive
Inactive
Active
Inactive
AACSB: Professional Responsibilities AACSB - 2013 Inactive
Active
Active
Inactive
Inactive
Active
Inactive
AACSB: Faculty FTE
AACSB - 2017 Inactive
Inactive
Active
Active
Inactive
Inactive
Inactive

Default Sections

In addition to using Interfolio’s available activity classifications and faculty classifications, the following default sections are also utilized in AACSB reporting.

Default Sections For Table:

Table 2.1
Table 2.2
Table 15.1
Table 2 15.2
Degrees

X

Teaching

X
X
Scholarship
X
X


Implementation

During implementation, the project team will need to do the following set up to enable successful use of the AACSB reports

1. Update Activity Classifications to display in the right sections to the appropriate faculty: 

  1. As faculty members report their activities, they will select which is the appropriate category.
  2. Go to: Administration > Set Up > Activity Classifications > Blue Hyperlinked Number
  3. Open AACSB Activity Classifications
  1. Update ‘Exclude’ from these Units to leave only the accrediting units unchecked
  1. Verify it is attached to the appropriate sections in Section B
  1. Do NOT update the values for any activity classifications.
  2. Complete for all AACSB Activity Classifications

2. Build an AACSB Faculty Classifications Form

  1. Make sure there is a Faculty Classification Input form created: Administration > Administration > Input Faculty Classifications > Create Input Form
  2. If a form already exists, verify that “Allow input form to be sent to faculty via the Communication screen” has been checked
  3. If no form exists, follow these steps to create one:
    1. Click Add
    2. Check the “Allow input form to be sent to faculty via the Communication screen”

 

  1. Click and drag all AACSB classifications over to the right

 

  1. Click Save and Go Back

3. Have your project manager set the accreditation reports to the appropriate units

  1. This must be done by Interfolio. 
  2. Can only be set to a single unit - if the accreditation report should apply to multiple units 

4. Set up the course/program groupings: Users need to have course groupings in order to populate table 15-2 correctly. This is an AACSB requirement

  1. Prior to setting up Course / Program Groups, Course Prefixes, Courses & Courses Taught must be set up in Faculty180.
  2. Administration > Set Up > Program / Course Groupings
    1. Click “Add”
    2. In the General Information section, change the unit for which the program/course grouping is being created, if necessary.
    3. Type a name and abbreviation for the new program/course grouping.
  1. In the Courses in Program section, select the courses to be included in the grouping. Use the prefix and course level to help filter the available courses.
Updating Faculty Classifications

AACSB faculty classifications for faculty will need to be updated as part of deployment and on an ongoing basis as new faculty are hired and existing faculty grow. There are three ways to load and update faculty classifications - bulk uploads via the user interface, faculty updates via a faculty classification form, or administratively managed via the interface or reports.

Bulk Upload Faculty Classifications

Institutions can bulk upload AACSB-specific Faculty Classifications using the Faculty Classification upload feature. Uploads should be done by Institutional Administrators but the information should be provided by the appropriate unit. For more information, review Uploading Faculty Classifications.

Manual Faculty Management

Institutions can also rely on Faculty to self-report on these classifications by pushing out Faculty Classification Input forms. 

  1. Administration > Communication > Faculty Classification Form.
  2. Section 1- Unit:
    1. Unit: Filter the faculty list to only display faculty in the selected Unit.
    2. Assigned to Unit As: Displays faculty members who are assigned to the selected unit as their primary unit, secondary unit, or both.
    3. Employment Status: Filter the faculty selection based on employment status (i.e. Full Time, Part Time, Staff, etc.).
    4. Administrators: Filter the faculty selection to only administrators.
    5. Start Semester: Specify the Start semester.
    6. End Semester: Specify the End semester.
    7. Select the Faculty Classification form. 
      1. Only those faculty classification forms with the option to Allow input form to be sent to faculty via the Communication screen will be available for selection. (Refer to Create Input Form).
    8. Choose classifications for faculty input: Check the box to select the form to be sent to the faculty member. The Form Title can be changed.
  3. Section 2 - Message:
    1. Enter a Message
    2. Enter a Message Expiration Date. The message will no longer display after this date.
    3. Also Send as Email: Select this checkbox to send the message as an email, in addition to appearing on the dashboard.
  4. Section 3 - Faculty List
    1. Select the faculty to receive the communication.
    2. Click the Send button.
Manual Administrative Management

Administrators in the college/school of business can manually manage these for faculty by updating them in bulk or individually. This can be done several ways:

Manual Input using Input Classifications:

When to use this method: individual or multiple faculty members

  1. Administration > Input Faculty Classifications: Input Classifications
  2. Select the unit, input form, and academic term to assign the input classifications.
  3. Use the Faculty section to select the faculty members for which the input classifications are applicable.
  4. In the Input Option section, click Multiple or Individual, depending on if you wish to view the faculty member's activity. The Set Faculty Classifications screen displays. Depending on the input option and input form selected, the options available in this screen will differ.
  5. When finished, submit the information.

Manual Input using the Faculty Form

When to use this method: individual faculty members

  1. Administration > Add/Edit > Faculty
  2. Click the unit associated with the faculty member to be edited. The Manage Faculty screen displays. All faculty members assigned to the unit are listed.
  3. Click the Edit icon adjacent to the faculty member to be edited. The Faculty Form screen for the selected faculty member displays.
  4. Scroll down and click the link titled Set Faculty Classifications (under 6 - Faculty Classifications).
  5. The Set Faculty Classifications form displays. 
    1. The heading indicates the beginning semester for which the faculty classifications will be updated. Keep in mind the faculty classifications will be updated beginning with this term and every term forward.
  6. Enter the data for the faculty classifications, as needed.
  7. Click Save and Go Back to save the changes.

Manually Update Directly in the Faculty Classification Report

When to use: unknown number of faculty member updates needed 

  1. Reports > Administrative Reports: Faculty Classifications
  2. General Settings:
    1. Select the Unit for which the report is to be run. Click the Change link to change the unit.
    2. Select the faculty classification from the Columns drop-down.
    3. Select the Semester term and year.
    4. Leave Count Only as the Display Mode.
  3. Optional: To filter the report by faculty, click the Select Faculty link and specify the faculty to select.
  4. Click the Build Report button.
  5. The report displays. Each number is a hyperlink. Click a hyperlink to drill down further on the data.
  6. The specific data for the faculty classification displays for each faculty member. To update the data for a specific faculty member, click the hyperlink (i.e. Non-Tenure Track). 
    1. It is important to select the hyperlink that corresponds to the appropriate term in which the data should be updated. For example, selecting the link for Spring 2015 will update the data for Spring 2015 and every term forward.
  7. The Set Faculty Classifications form displays. The semester in which the change should begin is displayed in the heading.
  8. Select the appropriate faculty classification from the drop-down.
  9. Click the Submit button.
  10. The screen refreshes to reflect the update to the faculty classification for the faculty member.

Note: Faculty classifications can also be updated via the AACSB reports

Administrator Training

Once implementation of Faculty180 is complete, you will need to train your administrators on running AACSB reports. While any administrator training should include the basics about running reports, this recommended training ensures that administrators understand the population of the report as well making updates to accurately reflect the college/unit for accreditation. This includes training them on how the reports are populated (from the Faculty Experience), using Faculty Classifications and how to update them manually, and running the accreditation reports.

How data from the Faculty Experience populate’s AACSB reports

Focus on three primary sections:

  1. Degree Information
    1. Both Highest Degree and Year Earned populate AACSB-2017 Table 15.1
  2. Scholarship Information
    1. Activity Classifications in the Scholarship section are used to populate AACSB 2018 Table 2.1 and Table 2.2
      1. All types of scholarship will populate Table 2.1
      2. Journal Articles will populate Table 2.2
  3. Teaching
    1. The enrollment numbers and courses taught as part of programs will be utilized in Tables 15.1 and 15.2

Updating Faculty Classifications

Focus on the method that the institution will use to populate Faculty Classifications for the business school. Utilize the instructions in Updating Faculty Classifications to build out this section of training.

Running Accreditation Reports

How to run reports in F180 overview:

  1. Reports in F180 are Term/Year based and based on faculty data.
  2. Be sure to cover setting up the General section for any report as well as how to filter using the Select Faculty options and Activity Classifications
  3. Ensure administrators understand that reports are flexible - all blue hyperlinks mean action can be taken. For most reports, this will cause a drill-down on the data while in accreditation reports (and some others), this will launch a Set Faculty Classification window to update for a particular faculty member.
  4. Saving reports as QuickLinks means saving the settings for that particular report. QuickLinks can be personal or shared with others.

Running AACSB reports:

  1. Review setting up the reports the different settings for each of the reports
  2. Review the report outputs and drilling into the reports. 
  3. Review filtering by activity classifications (for 2.1 and 2.2)
  1. Review filtering by program / course groupings (for 15.1 and 15.2)

Making updates for faculty when missing data or information

Faculty Classifications can be updated from the reports as shown below:

 

Blue hyperlinks will launch a pop-up window for that particular Faculty Classification: