Add New Users to Faculty Search

Potential search committee members must be added as Interfolio users in order to review applications and perform committee work in Faculty Search. Committee Managers and Administrators can add users to Interfolio Faculty Search.

Users are managed from the Users, Units & Titles page of Faculty Search. Follow the instructions below to add users to the program.

Click "Users & Groups" in the left navigation menu

Click the "Add User" button to the right of the Users, Units & Titles page

Click the "Add User" button to the right of the Users & Units page

Fill out the "Add User" form

  1. Enter the user's name and email address
  2. Select the User Type, Internal or External  (this only applies if your institution has enabled the Unique ID feature).
  3. If the user type is set to Internal, you will need to enter a valid User ID
  4. Select which Unit you are adding the user to from the dropdown menu
  5. Indicate if the user will need to sign on using their institutional login credentials
  6. Set whether or not the user should receive an Indicate if the user should be sent a message or not

If you choose to send a message, click the Preview button to display how the message will appear in the inbox of the user.  

Important: You can resend this invitation email at any time. For more information see the article Resend the Interfolio Faculty Search Invitation Email.

Fill out the "Add User" form

About User Types: Internal or External Users

If your institution has enabled the Unique User ID feature,  the User Type field will appear.

There are two possible values:

  • Internal: Choose internal when adding faculty, staff or applicants who already work at or attend your institution. If Internal is the selected user type,  you are required to provide the User ID.
  • External: Choose external when adding faculty, staff or applicants who are not part of your institution. For example, a job applicant before they are hired or an evaluator from another institution. If External is the selected type, you are NOT required to provide the User ID, and the field is disabled.
User Type

Set permissions: click "Add Role" to add the user to one or more units and assign them to roles in each unit

A user's role determines their capabilities in the program.

By default, new users are added to the program with the role of Evaluator, however, an administrative user can grant any user a role equal to or lesser than their own role in any unit they administer.

For instance, an Administrator in Faculty Search can add a user and assign that user the role of Administrator or Committee Manager for any unit in their organizational hierarchy. Committee Managers can add a user and grant that user the role of Committee Manager or Evaluator in any administrative unit where they serve as a Committee Manager, but cannot add a user and make them an Administrator.

Add the new user to one or more units, and assign them roles in each unit 

Assign the user to a unit from the dropdown list

Assign the user to a unit from the dropdown list

Select a role for the user and click "Add"

Select a role for the user and click "Add"

If necessary, add the user to another unit and assign them a role in the new unit to which they are added

In the example below, the user has been added as a Committee Manager in the College of Business, but they can be added to as many units as necessary and assigned a different role in each.

If necessary, add the user to another unit and assign them a role in the new unit to which they are added

The user will appear in the list of users listed with their unit and role

The user will appear in the list of users listed with their unit and role