Faculty180 Release Notes 2020.09.30

Big news in this release is Interfolio's new Data Service. More information below.

Fixed - Support Account user will no longer see "add activity" card on new home page:

Fixed issue allowing Admin to see the "Add Activity” or “Import Record" cards on the screen when they should not see these cards. An admin user without a Faculty profile should not see these activity cards.

Added - Interfolio Data Services feature

Interfolio Data Service is a new feature available as an add-on to F180 that fetches citation data from trusted academic sources so scholars do not have to manually enter that citation data when recording their scholarly activities. IDS fetches scholarly activity data and metadata at regular intervals, and collects records for books, journal articles, book chapters, and conference publication proceedings. This citation data is then presented to users who can choose to claim, edit, or reject the records. Once validated, we store the data in the scholar’s F180 activities. This allows scholars to spend less time on manual entry and more time on scholarship. The process also reduces the risk of human error such as duplication of records and incorrect citation information. 

How we get the data:

IDS regularly harvests data for books, book chapters, proceedings publications, and journal articles from MAG and PubMed. Grants and clinical trials will be added as the feature develops. Once harvested, the data is organized and processed to be compatible with the Interfolio platform so it is ready to use in F180.

How we make sure the data is accurate:

A disambiguation algorithm connects the scholar with their institution and subject area to match records to the appropriate scholar. These algorithms distinguish between scholars with similar names so that the record gets matched to the correct scholar.  For example, John Doe at University A should not see records from John Doe at University B. 

Records are also checked to make sure there are no duplicates either in the data being imported or duplicates of records already in F180. This safeguards against showing the scholar the same record numerous times or records they have previously entered.

How to access IDS: New tiles on Interfolio Institutional Homepage

IDS is accessed from Interfolio’s new institutional homepage where users are presented with two sets of information: matched records and recently approved records.

About Matched Records tiles:

The matched records section on the homepage shows two tiles indicating the number of matched records. Clicking on any of these tiles takes the user to a tabbed “Review & Accept” page for the selected tile. 

  • Need your review tile: displays the number of matched records found by IDS and that the scholar needs to review 
  • Added to your account tile: displays the number of records IDS has found and the user has accepted.  

Recently approved:

The recently approved section on the homepage shows the most recent records of journal records that the scholar has claimed (providing there is more than one recent record). This functionality will be available for other publication types in a future release.

Matched Records “Review & Accept” page:

IDS matched records are displayed on the tabbed interface of the “Review & Accept” page with 3 tabs: Accepted, Found, & Rejected.  

On each tab, users can see the records IDS has found for them organized by scholarly contribution type such as Journal Article, or Book etc. Users have the option to reject found records individually or in bulk.  

On the Found tab, users can click to remove records to the trash can. Note that deleting these records just removes them from the user’s account. Once in the “Refused” Trash Can these records can be easily restored.

Clicking to highlight a record in the Found tab will open a right hand panel with the full details of the record.  From there, the user can accept, edit, or reject the record. 

Fixing Issues:

Problems with a record, such as missing information, are highlighted in red and may need to be corrected by the scholar before approving. 

Validated Records:

Once approved, the records will be added to the user’s F180 activities. Any subsequent edits to accepted records will take place in F180, and we will link to the record in F180 for the user’s convenience.