Create a Custom Application Form
During the process of applying for a ByCommittee position, ByCommittee Faculty Search will collect the names, emails, and contact information of applicants along with typical documents such as cover letters, CVs, and letters of recommendation.
Administrators can collect additional information by creating custom application forms. Once created, Administrators can add the forms to new or existing positions within their ByCommittee account.
1. Access the "Administration" page
Click "Manage" on your Faculty Search dashboard, and select "Administration" from the dropdown menu
-or- From other screens, click "Administration" in the upper right corner
2. Check to make sure you are editing settings for the correct administrative unit or position
The form you create will be available to positions created at or below the unit displayed.
Click "Change" if you need to select another unit or position
3. Open the "Application Forms" tab
If forms are already available to this unit or position, they will be displayed in the list.
4. Click "Add" to begin creating a new form
You can also open and edit forms by clicking the blue edit pencil.
5. Give your form a title and brief description and click "Save"
The "Edit Form" window will open
EEO data can only be accessed by EEO officers, and Administrators with EEO access.
Indicate if the EEO form should be required by all new positions
6. Click "Add Question"
7. Enter your question title and help information
8. Select a question type
You can choose between five question types. See below for a description of the available question types.
9. Indicate if this question is required and click "Save"
10. If the question type is multiple choice, checkboxes or a grid, you will need to enter possible answers
Note: If the form you are creating is an EEO form, ByCommittee automatically includes "I prefer not to disclose"as an opt out answer for multiple choice or checkbox questions.
11. Click "Show Applicant Preview" to see how the form will appear to applicants
You can create five types of questions.
Text questions prompt applicants to respond with one line of text. These are best suited for short answer, free-form responses.
Provide applicants with an entire text box for their answer. Best suited for longer, paragraph-form responses.
Multiple Choice Questions
Presents multiple answers and applicants can choose one. This type of question can also work for True/False, Yes/No, and other binary questions. You can also provide applicants with a box for "Other," where they enter their own answer.
These provide applicants with multiple answer choices, of which they can choose one or more. You can provide applicants with a box for "Other," where they can enter their own answer.
Applicants can select one option per row. This type of question can be used to express preferences, e.g., which courses the applicant would like to teach.
Once your questions are added you can drag and drop to change the order in which they appear and also add formatting to customize how the form displays.
For more complex forms, we recommend including these elements for order and clarity:
- Section Divider: A simple horizontal line that can visually break up the form.
- Section Heading: A large-text label that can be placed atop a discrete section of your form.
- Section Description: Contextual text that can be tucked underneath a heading and above the actual questions.