ByCommittee P&T includes features that allow Administrators to communicate with both candidate and committees at any point in the review process.
It’s simple to communicate instructions to the candidate while creating a case. Each case includes a “Candidate Instructions” field where you can write notes on the submission process. If there are a standard set of instructions or guidelines that you typically provide each candidate with when they are up for review, you can pre-populate these instructions when you’re creating a template; later, when you access the template for a particular case you can customize the instructions for the individual candidate.
As an Administrator or Committee Manager, if you need to communicate with your candidate prior to submission (for instance, to ask for an additional document), or your committee during review (for instance, to remind them of a deadline), you can do so from within the product by finding and clicking on the mail icon any time you’re in a case.
You can share materials with the candidate, including committee documents, and allow the candidate to respond to the shared materials. You can also share case materials with all of the members of other committees in the workflow of a case (besides the current committee), and with other P&T users.
When sending an email from ByCommittee P&T, you have the option of choosing the name of the sender and the “reply-to” address. You might choose to have the email come from your institution, for instance, and the “reply-to” address be your own, so that a Committee Member, candidate, or external evaluator who receives the email can simply reply back to you if they have a question. Once you’ve sent out messages to either your candidate or your committees, you’ll be able to retrieve a log of all messages sent within the program.
Communication in the product does not just happen via email, however. A notification center (the bell icon in the upper right) shows when announcements are made, deadlines approach, candidates are notified, comments are made, and cases are made available for review.