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Send the Input Form via Communications

This article will review how to send the input form and important information to include within the form.

 

Once the Input Form is sent via the Communication option, there is no method to cancel the communication or to modify any of the options selected. 

 

To remove a communication sent in error, emulate the faculty member and delete the message from the "To Do" section.

 

Send the Input Form via Communications

1. Navigate to Faculty Classification Form under Communication

  1. Click Communication under the Administration section of the navigation menu.
     Administration section with Communication highlighted
  2. Click Faculty Classification Form under the Email Messages section.
    Dashboard Messages section with Faculty Classification Form underlined
 
 

2. Fill out the Unit section

Section Details
Unit Filter the faculty list to only display faculty in the selected Unit.
Assigned to Unit As Displays faculty members who are assigned to the selected unit as their primary unit, secondary unit, or both.
Employment Status Filter the faculty selection based on employment status (i.e. Full Time, Part Time, Staff, etc.).
Administrators Filter the faculty selection to only administrators.
Start/End Semester

Specify the Start and End semester. This will determine where the data collected will be populated and stored in the database. 

  • If collecting data for Fall 2022 only, the start and end semester would be entered as seen below:
    Start Semester is Fall 2022 and End Semester 2022
  • If collecting data beginning Fall 2022 and for every term forward the start and end semester would be entered as seen below:

It is possible to overwrite previously entered/collected data. If collecting data for a specific term/year, set the Start and End semester  to the same term/year.

 
Faculty Classification Form Only those faculty classification forms with the option to “Allow input form to be sent to faculty via the Communications screen” will be available for selection. Check out our article on how to create and input form for faculty classifications.
Choose classifications for faculty input Check the box to select the form to be sent to the faculty member. The Form Title can be changed.
 
 

3. Fill out the Message and Faculty List section

  1. Enter a Title, Message Expiration Date, and a Message Due Date.
    • The message will no longer display after the Expiration Date.
  2. Click the Also Send as Email checkbox to send the message as an email, in addition to appearing on the dashboard.
  3. Select the faculty to receive this communication.
  4. Click Send when finished.
    • The selected faculty member(s) will now have a new Task on their Dashboard.