Provide a Requested Evaluation (For External Evaluators)
All requests for evaluations are managed by a Unit Administrator or Case Manager at the institution conducting the search. This individual will send an invitation to submit an evaluation via email. The email will include a due date for submission of the evaluation, the email address of the individual who sent the request (for questions to be directed to), and an optional personal note from the person or committee making the request. If asked to provide an evaluation for a candidate who is up for review at an institution that uses Interfolio Review, Promotion & Tenure (RPT), the request can be fulfilled by following the steps outlined in the article.
Video Guide
Provide Requested Evaluation
- If asked to provide an evaluation for a candidate, an email, as seen below, will be received.
- Select View Request to view the details of the request for an external evaluation
- This link can also be used to return to the request and change your decision (accept or decline)
- With an Interfolio account, you will also find all external evaluation requests listed in your Dossier account under Letter > Letters to Write
- This link can also be used to return to the request and change your decision (accept or decline)
Respond to Request
Accept
- Click View Request.
- Click I Accept to accept the evaluation request.
Selecting Accept will notify the requester, but will not show whether materials have been read or uploaded. If accepting the request, a page with relevant documents, if any, will appear. These materials are provided by the institution to help guide the review.
- Click Read All Materials, to access the files included with the request within the Interfolio Document Reader.
If the institution did not provide materials, this option will not be available.
- Click Download under Action to download the shared files.
- Click Add File under the Confidential Evaluation section when ready to submit an evaluation.
- Click Browse To Upload to locate the file containing the evaluation.
- Click Add when finished.
- Click Submit when ready to submit the evaluation.
If enabled in the program by the person requesting the evaluation, up to 10 additional files can be added to support the evaluation. To do so click Add under the Additional Evaluation section to add additional files.
Note that Unit Administrators and Case Managers cannot decline or accept external evaluation requests on behalf of evaluators. Therefore, an external evaluator cannot formally accept or decline by emailing the institution directly. Once an evaluation and/or additional files have been added, the evaluator can download the evaluation and additional files.
Why does the signature on my file keep getting stripped?
If a digital signature was added to a document in an older version of Microsoft Word or Adobe, there's a chance it will be stripped when uploaded to Interfolio. If possible, try saving the file in a more recent version of Word or Adobe. Otherwise, check out this solution for Adobe files.
Decline
- Click View Request.
- Click I Decline to decline the evaluation request.
- A page confirming the choice to decline will appear.
- Click Message the Committee to send the committee a note explaining the reason for the decision made.
Note that Unit Administrators and Case Managers cannot decline or accept external evaluation requests on behalf of evaluators. Therefore, an external evaluator cannot formally accept or decline by emailing the institution directly.