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Create and Manage Message Templates

Committee Managers and Administrators can create Message Templates to send particular messages to applicants when the status of a position or application changes. Message templates are created on the Administration page of Faculty Search (FS). When changing the status of an applicant or position, select one of the message templates created and send it to applicants communicating the desired information for them to know about the change in status. For example, a message can be created to go out to all applicants when the status of a position changes from Accepting Applications to Reviewing Applications. A message can also be sent out to selected applicants when an applicant's status is changed from Longlist to Shortlist, letting each applicant know to set up an interview.

 

These messages are not automatically sent when changing the position or application status. Messages must be edited or confirmed before being sent to notify of a change in status.

 

Create Message Template

1. Navigate to Message Templates under Administration

Navigation: Administration > Message Templates

  1. Click Administration on the navigation bar.
    Administration selected under Faculty Search
  2. Click Message Templates from the navigation bar on the left-hand side.
    Message Templates selected
 

2. Add New Message Template

  1. Click the Add button at the top of the Administration page.
  2. Enter the message information including the From Name, Reply to email address, Subject, and Message.
  3. Click Save when finished.

The messages created can be sent when a change is made in the status of a position or application. For example, when the position is changed from Accepting Applications to Reviewing Applications the message can be selected to be sent.

 
 
 

Send Message to Applicants when Changing the Status of…

A Position

1. Navigate to the desired Position under Positions

Navigation: Positions > desired Position

  1. Click Positions on the navigation bar.
    Positions selected under Faculty Search
  2. Click the Name of the desired hyperlinked position.
 
 

2. Change status of position

  1. Click change under Status to change the status of the position.
  2. Select the new Status for the position from the dropdown that appears.
    Change button under the Status section with dropdown of other status names.
 
 

3. Send Message Template

  1. Click the checkbox adjacent to Send a message to all applicants with this change.
    Change Status section with Send a message to all applicants with this change selected and message template dropdown below
  2. Select the desired Message Template from the dropdown.
    Select a message template selected with dropdown appearing below
  3. Enter the Subject and Body of the message.
  4. Click Preview  to see how the message will appear to recipients.
  5. Click Confirm to send the message.
 
 
 
 

An Application

1. Navigate to the desired Position under Positions

Navigation: Positions > desired Position

  1. Click Positions on the navigation bar.
    Positions selected under Faculty Search
  2. Click the Name of the desired hyperlinked position.
 
 

2. Change status of desired applicants

  1. Select the checkbox adjacent to the desired Applicant Names desired to notify.
  2. Click Status on the new navigation bar that appears above.
  3. Select the new Status for the position from the dropdown that appears.
    dropdown with new statuses below the Status button to the left of the Tag button
 
 

3. Send Message Template

  1. Click the checkbox adjacent to Send a message to all applicants with this change.
    Change Status section with Send a message to all applicants with this change selected and message template dropdown below
  2. Select the desired Message Template from the dropdown.
    Select a message template selected with dropdown appearing below
  3. Enter the Subject and Body of the message.
  4. Click Preview  to see how the message will appear to recipients.
  5. Click Confirm to send the message.