Help CenterHelp Using Interfolio for Faculty Hiring and ReviewHelp for Interfolio Faculty Search Administration: Managing Program Settings, Permissions and EEOPosition Settings: Setting Position Types, Enabling Comments and Tags, Setting up Position Change Emails

Position Settings: Setting Position Types, Enabling Comments and Tags, Setting up Position Change Emails

This articles covers information and instructions for Faculty Search Administrators using the "Position Settings" tab in Faculty Search Administration to set up custom position types and control permissions for using comments and tags in the program, as well as setting a specific person who will be emailed when changes are made to the details of a position, such as the description, start date, or status.

Position Types:

Setting Up Comments and Tags:

Position Change Emails:

Setting Who to Notify About Changes to Position Details

 

About Position Categories and Position Types:

Position Categories: From the "Position Settings" tab of the Administration page, users can create positions in any of four categories:

  • Faculty
  • Staff
  • Fellowship
  • Other

Position Types: We provide you with default position types within each respective category, but you can customize these position types by editing the defaults or adding new position types within each category.    

For instance, within the position category of "Faculty," a user may create the position types of "Full Time Faculty," and "Part Time Faculty," and within the category of Staff, a user may create the position types of "Administrative Staff," and "Academic Staff," and so on.

See the table and image below for examples.

Note: Two position types cannot have the same name, even if they have different categories.

Example Table:

Position Category:

(Cannot be changed)

Position Type:

(Can be customized)

Faculty


Full Time Faculty
Part Time Faculty
Staff
Administrative Staff

Academic Staff
 Fellowship
Dissertation Research Fellowships
PostDoctoral Fellowships
Other
Temporary Positions

Student Workers

Position Types set within Position Categories:

Adding a Custom Position Type

Select "Add" at the top right of the "Position Settings" tab

Enter the Position Type

Select the Position Category and click "Create"

The position type will appear in the list

Editing a Position Type

Click "Edit" in the table of position types

Edit the Position Type

Select the Position Category from the dropdown list and click "Save"

The position type will appear in the list under the selected category

Setting permissions for comments and tags

Administrators in Faculty Search can enable or disable comments and tags from the "Position Settings" tab of the Administration page. When enabled, reviewers can comment on applications, and/or assign tags to applications.

To enable or disable comments:

1. Select the Administration page from the left-hand navigation bar

From your Account Dashboard, click "Manage" and select "Administration"

2. Check to make sure you are editing settings for the correct unit

Check to make sure you are editing settings for the correct unit or position

3. Open the "Position Settings" tab

Open the "Position Settings" tab

4. Scroll down to the "Comments" section mid way down the page

5. Select to enable or disable comments

These settings will enable or disable comments for the administrative unit you are currently editing and all units below it.

If enabled, reviewers can leave comments on applications that are visible to all reviewers for that position. Blind review can still be turned on for specific positions to prevent reviewers from seeing each others comments.

Check or uncheck boxes to enable or disable comments and labels
To enable or disable tags:

Tags are bits of text that can be added to an applicants record to help sort, categorize, and quickly identify applications.

Scroll down to "Tags" and click to enable or disable tags

Disabling tags will prevent reviewers in the unit you are editing, and all units below from adding tags to applications.

Setting up Positon Change Emails

Administrators can specify a person who will be sent an email when changes are made to the details of a position, such as the description, start date, or status. Updates to the required materials, forms, or reviewers for a position will not trigger an email.

Scroll down to "Position Change Emails," and click the "Change" button

Enter the user's email and click "Save"