Position Settings: Setting Position Types, Enabling Comments and Tags, Setting up Position Change Emails
This articles covers information and instructions for Faculty Search Administrators using the "Position Settings" tab in Faculty Search Administration to set up custom position types and control permissions for using comments and tags in the program, as well as setting a specific person who will be emailed when changes are made to the details of a position, such as the description, start date, or status.
Position Types:
Setting Up Comments and Tags:
Position Change Emails:
Setting Who to Notify About Changes to Position Details
Position Categories: From the "Position Settings" tab of the Administration page, users can create positions in any of four categories:
- Faculty
- Staff
- Fellowship
- Other
Position Types: We provide you with default position types within each respective category, but you can customize these position types by editing the defaults or adding new position types within each category.
For instance, within the position category of "Faculty," a user may create the position types of "Full Time Faculty," and "Part Time Faculty," and within the category of Staff, a user may create the position types of "Administrative Staff," and "Academic Staff," and so on.
See the table and image below for examples.
Note: Two position types cannot have the same name, even if they have different categories.
Example Table:
|
Position Category: (Cannot be changed) |
Position Type: (Can be customized) |
|
Faculty |
Full Time Faculty |
| Part Time Faculty | |
|
Staff |
Administrative Staff |
| Academic Staff | |
| Fellowship |
Dissertation Research Fellowships |
| PostDoctoral Fellowships | |
|
Other |
Temporary Positions |
| Student Workers |
Position Types set within Position Categories:
Open the "Position Settings" tab on the Administration page of Faculty Search
Select "Add" at the top right of the "Position Settings" tab
Enter the Position Type
Select the Position Category and click "Create"
The position type will appear in the list
Click "Edit" in the table of position types
Edit the Position Type
Select the Position Category from the dropdown list and click "Save"
The position type will appear in the list under the selected category
Administrators in Faculty Search can enable or disable comments and tags from the "Position Settings" tab of the Administration page. When enabled, reviewers can comment on applications, and/or assign tags to applications.
1. Select the Administration page from the left-hand navigation bar
2. Check to make sure you are editing settings for the correct unit
3. Open the "Position Settings" tab
4. Scroll down to the "Comments" section mid way down the page
5. Select to enable or disable comments
These settings will enable or disable comments for the administrative unit you are currently editing and all units below it.
If enabled, reviewers can leave comments on applications that are visible to all reviewers for that position. Blind review can still be turned on for specific positions to prevent reviewers from seeing each others comments.
Tags are bits of text that can be added to an applicants record to help sort, categorize, and quickly identify applications.
Scroll down to "Tags" and click to enable or disable tags
Disabling tags will prevent reviewers in the unit you are editing, and all units below from adding tags to applications.
Administrators can specify a person who will be sent an email when changes are made to the details of a position, such as the description, start date, or status. Updates to the required materials, forms, or reviewers for a position will not trigger an email.
Scroll down to "Position Change Emails," and click the "Change" button
Enter the user's email and click "Save"
