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Request a Letter of Recommendation on Behalf of an Applicant

Committee Managers and Administrators can request confidential letters of recommendation directly from recommenders on behalf of an applicant. This allows, for instance, a committee to request recommendations from a list of potential recommenders suggested by the applicant without involving the applicant in the request process.

To get a view of this process from the perspective of an evaluator receiving the request, see this article for letter writers on How to: Submit a Letter of Recommendation Requested By a Committee or Institution.

Making a New Request

1. Navigate to the applicant's profile page

2. Click Positions from the navigation bar

3. Click the name of the position

4. Select the applicant from the list of applications

5. Click the Actions button and then select Request recommendation

6. Fill out the request form, set a due date for the recommendation, and write an email message to recommenders 


Letter writers will receive the message you create along with instructions for submitting the recommendation.

Request recommendations from multiple letter writers at once

You can request recommendations from more than one letter writer at once as shown below.

When requesting recommendations from multiple writers, you can use text variables to automatically fill in the first and last name of each letter writer


Attach files from the materials submitted by the applicant

You can also attach files from the materials submitted by the applicant

Click "Add"

Select a document to include with the request


How to view, resend, or edit and resend a pending request


The request will display under the "Requested Recommendations" section that appears under Internal Documents once a recommendation is requested.

While it is still pending, you can resend, edit & resend, or cancel the request.


After the first recommendation is requested for the application, new recommendations can be made using the "Request" button and following steps 3 through 5 above


Once received, the recommendation can be downloaded or read on screen