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Make Notes on Materials and Export Annotations

Committee members can add annotations to individual documents when viewing application materials in the viewer and can export the annotations they make in a PDF file.

Annotations are private, personal notes about an application, similar to attaching sticky notes, or marking up a document with comments. Such annotations come in handy if you are a committee member reviewing a large number of applications and need to remember your thoughts about each applicant.

Unlike comments, which can be viewed by other committee members, these annotations are visible only to the evaluator who created them.

Annotations have their own tab in the viewer, making it easy to quickly view your notes. Simply export your annotations to save your notes on an application.


Only in extreme cases (such as a lawsuit that demands discovery of all private documents) are annotations "discoverable."


Navigate to the Applications page for the position you are evaluating:

Click the positions page from the navigation bar on the left-hand side

Click the position title


Select applications to review

On the Applications page, check the box next to "Applicant" at the top of the table to select all applications -or- check the box next to the name of each individual applicant you want to review.


Select Read to load selected applications into the document viewer

Selecting names in the list opens a new set of buttons on the page. The buttons that open here are determined by the actions your user role can perform in the program. Committee Managers and Administrators will see a few more buttons than Evaluators.


All selected applications will be loaded into the viewer for you to review one at a time

You can quickly view all of the annotations added to a document from the "Annotations" tab in the document viewer

Click the annotation in the list to find it on the application.


Note that you can export and download annotations by clicking the export icon

Annotations are exported to a PDF file that you can save, download and print.


Annotations are added and managed from the lower right corner of the viewer

Annotations are private, personal notes about an application, and are only viewable by the committee member who added the note.


Click the "view" icon to toggle on or off the display of annotations

Click the "note" icon to leave an annotation on the currently displayed document

Select the type of annotation you want to create

Make no selection to add a simple "stickie" note to the document

"Point" adds a note with an arrow pointing to a particular point in the document

"Area" adds a note about a selected area

"Text" adds a note about highlighted


Stickie notes:

Click into the document and add your note where you want it to appear.

"Point" (arrow) notes:

Select "Point," and add a note wth an arrow in the document. You can drag and drop to change the location of the arrow or note.

"Area" notes:

Click "Area," and draw to select an area in the document to annotate.

"Text" notes:

Click "Text" and select text in the document to highlight. Note that you can choose between orange or yellow highlighting.


To edit a note you've added, simply click into the text field

To delete a note, click into the text field and then click the trash icon