Manage Applicant List
The applicant list in Faculty Search (FS) provides Administrators and Committee Managers with a central workspace for reviewing and managing the applications associated with a position. From this page, users can search, filter, and sort applicants; customize the displayed columns; save frequently used views; and review information such as application completeness, Application Statuses, ratings, tags, Disposition Codes, and application-form responses. This article explains how to customize the applicant list, save and reuse views, manage individual or multiple applications, and access additional position-level actions.
For more detailed analysis or information across multiple positions, administrators and committee managers can created customized applications reports or use Advanced EEO/Diversity Reports.
Manage Applications
- Navigate to the Positions page and click the hyperlinked position's name to access the position's overview page with its list of applications. From here you can search through the list of applicants, filter by specific criteria (e.g. degree, status, ratings, completion, form responses), adjust displayed columns, and save your current view to come back to later.
Columns Available to Display
Click the Columns button to select the columns that display on the applicant list. The default columns that display are the applicant's Name, Progress, Date Updated, Applicant Status, Tags, Overall Rating, and My Rating. Default columns can be restored anytime by clicking Reset Defaults at the bottom of the window. You can also add questions to any forms attached to the position as columns.
- Use the checkboxes to select multiple application(s). Once applications are selected where you can change the application status, assign new/existing tags, read the application(s), email candidate(s), add disposition codes, download applications, or archive applications in bulk using the toolbar.
- You can also select the Position Actions dropdown to edit the position, view the committee, view the position activity log, view position details, view referral sources, add new applicants to the position, or close/delete a position.
FAQs
Why can’t evaluators access applicants or their materials?
If Evaluators are unable to see the applications for a position, they will see the error message ‘You are not authorized.' Check to make sure:
- They have been added to the search committee
- The position status allows Evaluators to review applications
- The position or application has not been archived