Manage Applicant List
The Positions page in Interfolio allows administrators to manage long applicant lists by offering customizable sorting and display options. Users can save and recall searches, customize views, and return to their work later. This article details how these tools assist in sorting, organizing, and managing job applications.
Administrators and Committee Managers can access detailed applicant insights by customizing and running Application Reports. Advanced EEO/Diversity Reports are also available to authorized users for more specialized reporting needs.
Manage Applications
- Navigate to the Positions page and click the hyperlinked position's name to access the position's application list. From here you can search through the list of applicants, filter by specific criteria (e.g. degree, status, ratings, completion, form responses), adjust columns, and save your current view to come back to later.
Default columns displayed are applicant name, date updated, tags, and overall average rating (if enabled). Additional columns include complete status, date submitted, highest degree earned and date, and overall ratings. Default columns can be restored anytime.
- Use the checkboxes to select multiple application(s). A red toolbar will appear at the top of the page once applications are selected where you can read the application(s), email candidate(s), change the application status, assign new/existing tags, add disposition codes, download applications, or archive applications.
- You can also select the Position Actions dropdown to edit the position, view the committee, view the position activity log, view position details, view the referral sources, add new applicants to the position, or close/delete a position.
FAQs
Why can Evaluators not see the applicants?
- Check that the Evaluator has been assigned to the Search Committee. They may not yet be assigned as a Committee Member to the position. Committee Managers or Administrators must add Evaluators as new users to the system, but these users must also be assigned to the search committee for a position.
- Check the status of the search. The current status of the search may not allow for Evaluator access and the position status must allow for Evaluators to review applications.
- Check that the position or application has not been archived. Positions and applications that have been archived will not show up by default on the Positions or Applications pages, so check to make sure Evaluators are viewing active positions.