Communicate in Faculty Search: Send Emails & Provide Comments
Interfolio Faculty Search (FS) offers several ways for users to communicate and collaborate during the review process. Committee Managers and Administrators can email applicants individually or in groups and create reusable message templates. Evaluators and Committee Managers can provide comments and tags to share notes about specific candidates and help organize and sort applications. Comments can be added from the Applicant Profile or within the Document Reader to capture reviewer observations.
Email Applicants
When messaging more than one applicant, recipients will never see the names or email addresses of other applicants being contacted. Administrators can view a report of sent emails and notifications from the System Logs Reports
- Navigate to the Positions page and click the hyperlinked position name to view the list of applicants.
- Select the checkboxes next to the desired applicants' names or click the ‘Applicant Name’ checkbox at the top to select all applicants. Click Email on the toolbar that appears to.
- Complete the Email Applicants window that appears or select a Message Template. Click Send when finished.
You can only include one email in the Reply to email address field.
Add Placeholder text to automatically fill in the associated applicant name, position name, or unit name by selecting the ellipses then Insert Placeholder.
Provide Comments
- Navigate to the Positions page and click the hyperlinked position name to view the list of applicants. Users can add tags to applicants here if they are enabled from the Administration page under Position Settings.
To rate, comment, tag, and download applications in bulk from the document reader, check the boxes next to the desired applicants' names and click Read.
- Click the name of the desired applicant to view their profile. Evaluators with the appropriate permissions can leave new or view previous comments and ratings here. Only the user that entered the comment will be able to remove it.
Comments are visible to all reviewers for that position (unless blind review is turned on), while annotations are personal notes that are only visible to the writer. Administrators and Committee Managers can choose to establish a Blind Review to prevent Evaluators from viewing one another's comments and ratings.