Actions that Trigger Position Change Emails
From the Positions Settings tab of the Administration section of Faculty Search, Administrators can indicate who should be sent an email when a change is made in a position such as the description, start date, or status. The table below indicates the changes in a position that trigger an email to the user who is set to receive emails about changes in a position.
| Sent When | Information Included | |
|---|---|---|
| Position Approval | A position is approved | Date and approver's name |
| Open Date | Open date is updated | Open date, date and time when updated |
| Position Published | Position is published | Date and time when published status changed, |
| Required Documents - Additional Documents | Required or additional documents are received | Application receipt message, date and time updated |
| Close Date | The close date of a position is changed | Date and time updated |
| Description | The position description is changed | Date and time description is changed, description text |
| Applicant Selected | An applicant is selected | Name of applicant, date and time selected |
| Internal Notes | Changes are made to Internal notes | Date and time updated, possible fields include:
|
| Close Position | A position is officially closed and archived | Date and time closed |
| Sending Back Selection Approval | A candidate selected for approval is sent back to the committee. (Approval refused) | Who rejected the selection, step where selection was rejected, date of last rejection |
| Blind Review | The setting calling for a blind review is changed for a position | Date and time of change |