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Actions that Trigger Position Change Emails

From the Positions Settings tab of the Administration section of Faculty Search, Administrators can indicate who should be sent an email when a change is made in a position such as the description, start date, or status. The table below indicates the changes in a position that trigger an email to the user who is set to receive emails about changes in a position.

Email Sent When Information Included
Position Approval A position is approved Date and approver's name
Open Date Open date is updated Open date, date and time when updated
Position Published Position is published  Date and time when published status changed,
Required Documents - Additional Documents Required or additional documents are received Application receipt message, date and time updated
Close Date The close date of a position is changed Date and time updated
Description The position description is changed Date and time description is changed, description text
Applicant Selected An applicant is selected Name of applicant, date and time selected
Internal Notes Changes are made to Internal notes Date and time updated, possible fields include:
  • Job requisition number
  • Salary range
  • Funding source
  • Hiring plan
  • Notes
  • Title
  • Rank
  • Discipline
Close Position A position is officially closed and archived Date and time closed
Sending Back Selection Approval A candidate selected for approval is sent back to the committee. (Approval refused) Who rejected the selection, step where selection was rejected, date of last rejection
Blind Review The setting calling for a blind review is changed for a position Date and time of change