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Set up Position Change Emails and Overview of Actions that Trigger Them

From the Position Settings tab of the Administration section of Faculty Search (FS), Administrators can indicate who should be sent an email when a change is made in a position such as the description, start date, or status. The table below indicates the changes in a position that triggers an email to the user who is set to receive emails about changes in a position.


How to Set up Position Change Emails

  1. Click Administration on the navigation bar.
    Administration selected under Faculty Search
  2. Click Position Settings from the navigation bar on the left-hand side.
    Positions settings selected
  3. Scroll down and click Change under the Position Change Emails section.
    Change Button selected under the Position Change Emails section
  4. Enter the user's email address.
  5. Click Save when finished.

Actions that Trigger Position Change Emails

Email Sent When Information Included
Position Approval A position is approved Date and approver's name
Open Date The open date is updated Open date, date, and time when updated
Position Published A position is published  Date and time when the published status changed
Required Documents - Additional Documents Required or additional documents are received Application receipt message, date, and time updated
Close Date The close date of a position is changed Date and time updated
Description The position description is changed Date and time description is changed, description text
Applicant Selected An applicant is selected Name of applicant, date, and time selected
Internal Notes Changes are made to Internal notes

Date and time updated, possible fields include:

  • Job requisition number
  • Salary range
  • Funding source
  • Hiring plan
  • Notes
  • Title
  • Rank
  • Discipline
Close Position A position is officially closed and archived Date and time closed
Sending Back Selection Approval A candidate selected for approval is sent back to the committee. (Approval refused) Who rejected the selection, the step where the selection was rejected, and the date of the last rejection
Blind Review The setting calling for a blind review is changed for a position Date and time of change


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