Use Tags to Mark and Sort Applications
Tags are customizable text labels that help streamline the review process by making it easier to categorize, sort, and identify applications. They are enabled/disabled at the institution level and can be added to an applicant’s record from the Applications page, the Applicant Profile, or while running an application report. Committee Members can use tags to:
- Identify candidates with significant achievements such as teaching awards or fellowships.
- Mark the progress of an application through the hiring process (Interviewed, Shortlist, Not Competitive).
- Quickly add comments useful for sorting applications (Good Teaching Evaluations, Strong Publications).
- Mark applications they have reviewed or are responsible for reviewing.
- Filter the list of applicants and focus on the most competitive.
Keep in mind that if tags are enabled, they are shared across the committee—meaning all Committee Members can view tags for every applicant associated with that position. Because of this broad visibility, it's strongly recommended that Administrators establish a consistent tagging convention or naming system before the evaluation process begins.
Mark/Sort Applications Using Tags
- Navigate to the Positions page and click the hyperlinked name of the desired Position.
- If allowed, Evaluators can add tags to the applicant record here by clicking the + icon to tag individual applications, or checking the boxes next to the desired applicant names to add tags in bulk using the Tag dropdown on the red toolbar that appears.
Tags can only be removed by the person who added them—unless you are a Unit Administrator. Unit Administrators can remove any tags applied within their unit or by users at lower levels. To remove a tag, click the “X” next to it.
Filter Using Tags
Tags are helpful for quickly noting qualifications (e.g., Ph.D., Wrong Degree) or tracking review progress (e.g., Reviewed by Mark). They are also useful for sorting and filtering. For example, a Committee Manager can tag applicants by assigned Evaluator, allowing reviewers to filter and view only the applications they’re responsible for. Applications can be filtered by tags as well as other data points such as highest degree earned, application status, ratings, labels, and completion status.
FAQs
Can a tag be created without selecting an applicant?
No, tags can only be created by selecting an applicant; there isn’t a centralized "pool" or "bank" of tags to choose from.