| Role |
Overview |
Key Responsibilities |
Time Commitment |
|
Executive Sponsor
(Typically the Provost; Vice Provost, Assistant Provost for Faculty Affairs, Dean of Faculties)
|
The Executive Sponsor provides strategic direction for the Interfolio project, champions the project on campus and proactively removes roadblocks when necessary. |
- Provides oversight and guidance and regular feedback to the implementation team
- Has a vested interest in the implementation of the project from kick-off to close as well as long term interest for successful adoption
- Links project to organizational strategy and faculty investment
- Champions initiatives throughout organization by being active and visible within the academic community
|
4 hrs/month during implementation | 1 hr/month after go-live |
| Project Manager |
The Project Manager is the main point of contact for Interfolio and participates in all meetings, knowledge transfer and testing of Interfolio products. |
- Coordinates participation and activities from stakeholders, including academic and technical experts
- Manages all University tasks in accordance to project plan and monitors delivery while identifying and mitigating project risks
- Assures validation of implemented site (User Acceptance Testing)
- Communicates closely with Implementation Team and Executive Sponsor
- Facilitates user training and roll-out
Transitions technology ownership to appropriate technical and academic owner
|
16-20 hrs/month during implementation |
| Software Administrator |
The Software Administrator owns Interfolio’s products on-campus long term. |
- Responsible for configuring the Interfolio products and dedicated resource post implementation.
- Supports, maintains, and administers Interfolio during and after implementation
- Serves as end-user support for faculty and faculty affairs
- Maintains user access and controls
- Monitors utilization and training needs
|
16-20 hrs/month during implementation |
| I.T. / Data Manager |
The I.T. or Data Manager represents the IT department. These individuals assist with SSO, data transfers/integrations, and adding forms to the institution’s website. |
- Manages on-going data transfers and integrations from University to Interfolio product
- Responsible for building and managing any data integrations
Setup Single Sign on (SSO)
- Extracts data and builds scripts or jobs for automating data feeds
|
10 - 20 hrs during implementation |
| Subject Matter Experts |
The subject matter experts are the content experts across campus who understand current faculty data environments and processes. |
- These are the data owners or data stewards.
- Have detailed knowledge on the current data environments, how data is accessed today, and reporting needs of the organization
- Enhance basic information with details on faculty service, research, publications and teaching
- Expert on faculty actions, workflows, search process, etc.
|
Varies based on needs of the project |
