Add New Users and Assign Roles in Faculty Search
Potential search committee members must be added as Interfolio users in order to review applications and perform committee work in Faculty Search (FS). Committee Managers and Administrators can add or manage users within their unit (or any sub-units) from the Users, Units & Titles page. If a user belongs to a different unit, they can only be edited for evaluator roles.
Note that adding a user to FS will only give them access to FS. They will not have access to Dossier. If that user also needs access to Dossier (for example, in order to apply to any internal positions), they should reach out to support and we can add it to their account.
Add New Users
- Navigate to the Users & Groups page and click the Add User button at the top of the ‘Users’ tab.
- Enter the user's information on the Add User window that appears.
Institutions with UID enabled will need to select the user type of ‘Internal’ or ‘External.’ If Internal is selected, they are required to enter the UID.
- Click Save & Send when ready to send the message.
Note that this invitation email can be resent at any time.
- The window will refresh and you will be able to Add Roles by clicking the button at the bottom of the window to assign the user to roles within each unit they are assigned to.
By default, new users are added to the program with the role of Evaluator, however, an administrative user can grant any user a role equal to or lesser than their own role in any unit they administer. For instance, an Administrator in FS can add a user and assign that user the role of Administrator or Committee Manager for any unit in their organizational hierarchy. Committee Managers can add a user and grant that user the role of Committee Manager or Evaluator in any administrative unit where they serve as a Committee Manager, but cannot add a user and make them an Administrator.
- Select the Unit and Role and click Save when finished.
- Users will appear on the User List immediately after clicking save.