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Manage the Recommendation Letters You Have Been Asked to Write

This article reviews how to manage letters of recommendation you have been asked to write

 

Manage Letters

Navigate to Letters to Write under Letters

Navigation: Letters > Letters to Write

  1. Click Letters on the navigation menu.
    Letters selected on the navigation menu
  2. Select the Letters to Write tab.
    Letters section with Letters to Write tab selected

    Note that the number of new requests will appear listed on the tab and the letters you have been asked to write will appear listed on the page. By default, requests that have not yet been accepted, or that have been accepted but not yet submitted will appear listed.

     
 

Select the tabs below to view more information on how to manage letters.

Filter List

Click the Status column to filter the list to show all requests, completed requests, accepted requests, and declined requests. Request statuses include:

  • Requested: The letter has been requested, but you have not yet indicated if you accept the invitation to write the letter or not.
  • Completed: The letter has been succesfully uploaded to the requester's Dossier.
  • Accepted: The letter request has been accepted, but not yet uploaded.
  • Declined: The letter request has been refused.
  • Pending: The letter has been requested, and we are waiting for an action on your part, either to accept or decline, or to upload accepted requests

If you have not yet uploaded a letter to satisfy the request, you can click to accept or decline the request.

 

Note the ID number of the request under the Actions column. If you need to retrieve a missing request, you can find it using this letter. The ID number also appears in your email.

 
 
 

View Uploaded Letters

  1. Click View Details under the Actions column.
  2. Click Download the PDF, Download the Original, or Replace the file.

    Note, this will not appear for confidential letters of recommendation.

     
 
 

Retrieve Missing Request

If you expect to see a letter request, but it does not appear, you can search for the request using the document ID number.

 
  1. Look for the document ID number in the email you received notifying you of the request
  2. Click Letters on the navigation menu.
    Letters selected on the navigation menu
  3. Select the Letters to Write tab.
    Letters section with Letters to Write tab selected

    Note that the number of new requests will appear listed on the tab and the letters you have been asked to write will appear listed on the page. By default, requests that have not yet been accepted, or that have been accepted but not yet submitted will appear listed.

     
  4. Click "enter it" to enter the ID number of the missing request
  5. Enter the ten digit request ID number and click “Search”
  6. Click "Claim" to retrieve the request
  7. -or- "View Details" to download the document or replace it with a new one
  8. Click to download PDF, download the original, or replace the file