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Overview of Communication in RPT

Interfolio Review, Promotion & Tenure (RPT) includes features that allow Unit Administrators and Case Managers to communicate with both candidate and committees at any point in the review process. It is simple to communicate instructions to the candidate while creating a case. 

 

Communicating Candidate Instructions

Each case includes a Candidate Instructions field where notes can be written on the submission process. Select the tabs below for more information on communicating candidate instructions.

Standard Instructions

A standard set of instructions or guidelines that is  typically provided to each candidate when they are up for review can be pre-populated when creating a template. Later, when accessing the template for a particular case, the instructions can be customized for the individual candidate.

 
 

Before Submission

Unit Administrators, Case Managers, or Committee Managers can communicate with the candidate prior to submission (such as, to ask for an additional document), or the committee during review (such as, to remind them of a deadline). Communication occurs from within Interfolio RPT by finding and clicking on the mail icon at any time within in a case.

 
 

Share Materials

Materials, such as committee documents, can be shared with the candidate and the candidate can respond to the shared materials. Case materials can be shared with all of the members of other committees in the workflow of a case (besides the current committee), and with other RPT users.

 
 

Emails and Announcements

  • When sending an email from Interfolio RPT, the option to choose the name of the sender and the reply-to address is available. For example the email can come from the institution while the reply-to address is an individual one. This way a Committee Member, candidate, or external evaluator who receives the email can simply reply back if they have a question. Once the messages are sent to either the candidate or committees, a log of all messages sent within the program can be received.
  • Communication in the product does not just happen via email. A notification center (the bell icon in the upper right) shows when announcements are made, deadlines approach, candidates are notified, comments are made, and cases are made available for review.