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Define Unit Administrative Access Rights

Institutions can manage administrative access rights directly within Faculty Activity Reporting (FAR, Faculty180). Administrative rights can be modified by unit based on the organizational structure of your institution. This article reviews the default settings configured in the database, how to change the default settings for administrative rights, and provides a table that describes each option in the Administrative Rights section.

 

Check out our article about account types and administrative access rights for an overview of account types and administrative rights, 

 

Change Administrative Rights

1. Navigate to Organizational Structure under Setup

Navigation: Administration > Setup > Organizational Structure

  1. Click Setup under the Administration section of the navigation menu.
    Administration section with Setup highlighted
  2. Click Organizational Structure under the School section.
 
 

2. Make changes to desired Administrative Rights

  1. Click the Edit icon (pencil) adjacent to the unit  for which you wish to define administrative rights.
  2. Specify Administrative Rights for the selected unit. Check out the table below for more details on these rights.
  3. Click Save when finished.
 
 

Overview of Administrative Rights Sections

Below is a description of each option in the Administrative Rights section and the default Administrative Settings configured in your database:

By default, all units will be set to the below permissions by levels:
  Description
 
Level 1 (Example: University)
 
Level 2 (Example: College)
 
Level 3 (Example: Departments)
 
Reports
Profile Report Personal information, work experience, degrees, licenses, memberships, honors, interests, biographies, and more Allow Access & Allow to Grant Access Allow Access Only Allow Access Only
Activity Input Report Teaching (e.g. enrollment, credit hours), grants, service, professional development, consulting, and more Allow Access & Allow to Grant Access Allow Access Only Allow Access Only
Scholarly Activities Research, publications, and creative productions Allow Access & Allow to Grant Access Allow Access Only Allow Access Only
Grants Grant activities and funding data Allow Access & Allow to Grant Access Allow Access Only Allow Access Only
Courses Taught Enrollment, credit hours, teaching load, and course sections Allow Access & Allow to Grant Access Allow Access Only Allow Access Only
Activities By Activity Classification Activities grouped by classifications Allow Access & Allow to Grant Access Allow Access Only Allow Access Only
Ad Hoc Reports Report building by selecting data to represent each column: faculty information, faculty classifications, activity input counts, and profile activity counts Allow Access & Allow to Grant Access Allow Access Only Allow Access Only
Activity Overview - By Faculty Activities by units and faculty members within those units Allow Access & Allow to Grant Access Allow Access Only Allow Access Only
Activity Overview By Term Activities by units and the term within those units Allow Access & Allow to Grant Access Allow Access Only Allow Access Only
Faculty Classifications Faculty members organized by classification rank, tenure status, and other faculty classifications Allow Access & Allow to Grant Access Allow Access Only Allow Access Only
Scholarly Classifications Publications and creative productions by faculty members within units Allow Access & Allow to Grant Access Allow Access Only Allow Access Only
Grant Citations Grant activities and funding data by faculty members within units Allow Access & Allow to Grant Access Allow Access Only Allow Access Only
Standard Vitas Vitas for selected faculty members Allow Access & Allow to Grant Access Allow Access Only Allow Access Only
Course Attachments Courses based on types and status of supporting documentation (such as syllabus, course evaluations, peer evaluations, and more) Allow Access & Allow to Grant Access Allow Access Only Allow Access Only
Prior Activity Input Forms Submitted activity input forms Allow Access & Allow to Grant Access Allow Access Only Allow Access Only
Custom & Accreditation Reports Reports used for accreditation and/or any custom reports that were created for the client. Allow Access & Allow to Grant Access Allow Access Only Allow Access Only
Administration
Initiate Faculty Input Workflow Initiate formal faculty activity input workflow Allow Access & Allow to Grant Access Allow Access Only Allow Access Only
Approve Faculty Input Monitor participation and review/approve faculty activities Allow Access & Allow to Grant Access Allow Access Only Allow Access Only
Add Faculty Add faculty users (name, contact, position, unit, year started, initial classifications, administrative rights) Allow Access & Allow to Grant Access No Access Granted No Access Granted
Edit Faculty Edit faculty users (name, contact, position, unit, year started, initial classifications, administrative rights) Allow Access & Allow to Grant Access No Access Granted No Access Granted
Courses Add/edit course information (number, title, hours, level, etc.) Allow Access & Allow to Grant Access No Access Granted No Access Granted
Course Prefixes Add/edit course prefixes (abbreviation, name, unit assigned) Allow Access & Allow to Grant Access No Access Granted No Access Granted
Courses Taught Add/edit courses taught (course title information, enrollment, etc.) Allow Access & Allow to Grant Access No Access Granted No Access Granted
Administrative Rights Add/edit administrative rights for faculty users Allow Access & Allow to Grant Access Allow Access Only No Access Granted
Create Input Form Create faculty classification input forms Allow Access & Allow to Grant Access No Access Granted No Access Granted
Input Classifications Assign faculty members to faculty classifications Allow Access & Allow to Grant Access No Access Granted No Access Granted
Upload Data Upload faculty and current positions, courses and prefixes, committees, units, faculty classifications, scholarly outlets, scholarly outlet metrics, and secondary unit assignments in bulk Allow Access & Allow to Grant Access No Access Granted No Access Granted
Backup Data Back up and export system data in bulk Allow Access & Allow to Grant Access Allow Access Only Allow Access Only
Emulate Users Emulate faculty, administrators, and other users Allow Access & Allow to Grant Access Allow Access Only Allow Access Only
Support Accounts Create, edit, or change administrative rights for support accounts (non-faculty members who need administrative access) Allow Access & Allow to Grant Access Allow Access Only Allow Access Only
Search Search faculty data based on words Allow Access & Allow to Grant Access Allow Access Only Allow Access Only
Communication
Email Faculty Send an e-mail message to selected faculty and administrators Allow Access & Allow to Grant Access Allow Access Only Allow Access Only
Faculty Classification Form Post a Faculty Classification Form reminder message for selected faculty and administrators on the dashboard Allow Access & Allow to Grant Access Allow Access Only No Access Granted
Set Up
Details Set up foundational areas, including institution name, unit designations, faculty ranks, and academic terms Allow Access & Allow to Grant Access No Access Granted No Access Granted
Locations Set up locations/campuses where courses are taught Allow Access & Allow to Grant Access No Access Granted No Access Granted
Committees Set up committees in which faculty participate to enter committee activities Allow Access & Allow to Grant Access Allow Access Only Allow Access Only
Organizational Structure Set up the structure of academic units and subunits Allow Access & Allow to Grant Access No Access Granted No Access Granted
Faculty Classifications Set up faculty classifications to categorize faculty members (e.g. faculty rank, tenure status) Allow Access & Allow to Grant Access No Access Granted No Access Granted
Activity Classifications Set up activity classifications to categorize activities (e.g. journal review type) Allow Access & Allow to Grant Access No Access Granted No Access Granted
Program / Course Groupings Set up course groupings for programs and other purposes (e.g. courses within an MBA program or a general education curriculum) Allow Access & Allow to Grant Access No Access Granted No Access Granted
Upload Form Upload institutional data (e.g. faculty courses, faculty classifications) Allow Access & Allow to Grant Access No Access Granted No Access Granted
Profile Form Configure input sections that to remain static over time (e.g. contact information, degrees, credentials, and work experience) Allow Access & Allow to Grant Access No Access Granted No Access Granted
Activity Input Form Configure input sections that allow faculty members to manage their activities (e.g. teaching, research, service, professional development) Allow Access & Allow to Grant Access No Access Granted No Access Granted
Vitas Configure standardized vita sections and settings Allow Access & Allow to Grant Access Allow Access Only Allow Access Only
FAQ Configuration Create a custom FAQ section for faculty and administrators Allow Access & Allow to Grant Access No Access Granted No Access Granted