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Home Faculty Search Creating and Managing Positions
Open a Position to New Applicants
  • Faculty Search Administration

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Open a Position to New Applicants

Once a position has been created in Faculty Search (FS) , and the position has opened, the Apply Now page will become available to applicants. This article describes how administrators can open a position, publish the Apply Now page, and retrieve the link for that page.

 

About the Apply Now Page

Once a position has opened, applicants will apply via the Apply Now page. This page includes the details and application instructions submitted by the position creator. When the applicant clicks Apply Now, they will be directed to their existing Dossier account (or instructed to create  their free Interfolio Dossier account if they did not have one previously), which they will need to apply.

 

In order for applicants to apply, the position must meet two requirements:

  1. The open date must be the present date or a date in the past.
  2. The position must be published.

If either of the above is untrue, then applicants will see a note saying that the position is unavailable and will not be able to apply until both conditions are met.

 
 

Open a Position

Select the tabs below to view more information on different ways to open a position and publish the Apply Now page.

Edit the Open Date

Positions are required to have an open date set during Position Creation, but the open date of the position can always be modified as needed by doing the following

 

1. Navigate to desired Position under Positions

Navigation: Positions > desired Position

  1. Click Positions under Faculty Search on the navigation bar.
    Positions selected under Faculty Search
  2. Find and click the desired hyperlinked position Name.
 
 

2. Edit Open Date

  1. Click Edit Position from the Position Actions dropdown at the top of the screen.
     Position Actions dropdown with Edit Position highlighted
  2. Click Change button adjacent the the Open Date section.
  3. Select the desired Date from the calendar.
  4. Click Save when finished.
 
 
 
 

Publish the Position

If a position does not auto-publish for any reason, it can be manually published by doing the following.

 

1. Navigate to desired Position under Positions

Navigation: Positions > desired Position

  1. Click Positions under Faculty Search on the navigation bar.
    Positions selected under Faculty Search
  2. Find and click the desired hyperlinked position Name.
 
 

2. Publish the Apply Now Page

  1. Select Edit Position from the Position Actions dropdown at the top of the screen.
     Position Actions dropdown with Edit Position highlighted
  2. Click Change button adjacent the the text stating that the Apply Now page is not yet published.
  3. Click Save when finished.
 
 
 
 

Retrieve the Apply Now URL

The Apply Now URL can be used to advertise the position on external job boards or be sent directly to specific applicants. This URL is generated before the position's open date, but the the page will not display any information until the position is open and published. To find the position URL follow the directions below.

 

1. Navigate to desired Position under Positions

Navigation: Positions > desired Position

  1. Click Positions under Faculty Search on the navigation bar.
    Positions selected under Faculty Search
  2. Find and click the desired hyperlinked position Name.
 
 

2. Edit Apply Now Page

  1. Select View Position Details from the Position Actions dropdown at the top of the screen.
     Positions Actions dropdown with View position details selected
  2. Click the Position URL link to view the Apply Now page from the applicant's view.

    Please note that although the URL is available to be copied and distributed at this point, the position will need to be open and published before the position details are displayed and applicants are able to apply.

     
 
 
 
 

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