Dossier Glossary of Terms

This article will cover common terminology used in the Dossier product.

Common Terms

Dossier – Interfolio Dossier is a free online platform for scholars to collect and curate scholarly materials, request and receive confidential letters of recommendation, and prepare for upcoming evaluations.

Dossier Deliver – Dossier Deliver is a premium service that allows sending up to 50 academic deliveries for a flat annual fee of $48. Gather the best materials, including confidential letters, then send via email, web, or mail to academic jobs, post-docs, fellowships, and more.

Delivery – An individual shipment in Dossier Deliver.  

Delivery Credit – One credit is equal to one delivery. A Dossier Deliver subscription offers 50 delivery credits. 1 delivery = 1 credit, regardless of the number of documents included in that delivery.

Interfolio-hosted positions –  Faculty jobs and other opportunities hosted through Interfolio.

Collections –  A great tool for organizing the materials stored in Dossier, gather materials into themed collections, or assemble together materials for any purpose, such as materials uploaded for a particular job or grant opportunity.

Sharing and Feedback - Only available to users who have a Dossier Deliver and/or a Dossier Institution account. Users can share their documents to receive feedback from their trusted reviewers.

Interfolio Account Menu - The menu in the top right corner that displays the Dossier user's name. Use this tool to access the help content, switch to an institution account(For Dossier Institution user only), and also access the Interfolio account settings and profile menu. 

Quality Check - The quality check process will inform recipients if their letters have letterhead, signature, and ensuring it is openable. Users will not be informed of the letter's contents or writings.

Document and Requested Letter Statuses

Requested – When letter writer has been sent a request for a recommendation, and the user is awaiting for them to accept or deny the request.

Accepted – When a request for a recommendation has been accepted by the recommender, but the document has not been received yet.

Declined – When the recommender has declined the letter of recommendation request.

Converting – When a document has been uploaded in the account, but is still going through the conversion process and has not been fully uploaded yet.

Error –  When a document has not been successfully uploaded in the account because of a possible problem with the file. Check to make sure the document is saved in one of our Accepted File Types, or contact support at help@interfolio.com.

Pending – A letter that has not yet been uploaded to the account. When the request has been sent and accepted but is awaiting to be uploaded and received by the letter writer.

Completed – A Letter Request which has been completed by the recommender.

Official Letterhead - A printed heading on stationery stating a person's or organization's name and address.

Signature - A person's name written in a distinctive way as a form of identification in authorizing a document or concluding a letter.

Digital Signature - A digital signature is a mathematical scheme for demonstrating the authenticity of digital messages or documents.

Handwritten Signature - A handwritten signature someone's name, a proof of identity and intent.

Delivery Statuses

In Progress – Deliveries that have started, but not yet submitted for final delivery.

Incomplete – Applications to Interfolio-hosted positions that have been started, but not yet completed. If an "edit" option is present (to the right of the list on the "Deliveries" page), continue adding required materials and making changes to the application.

Complete with Pending Letters – When a letter request has been sent to the recommender however, the letter has not yet been uploaded.

Preparing to Send – Delivery is waiting for processing; in queue to be processed by our fulfillment team.

Sent – The delivery has been completed by Interfolio and sent to the recipient.

Cancelled The delivery was cancelled, and will not count towards the 50 annual deliveries. Adding that dollar value back into the account as a credit. Any cancelled delivery will be credited back.

Withdrawn – When a Faculty Search applicant has withdrawn their application from a position for which they applied.

Delivery Types

Email – The ability to send materials to an email address that is authorized to receive application materials for a specific position or search.

Mail – Interfolio offers a variety of paper mailing options including USPS First Class, Priority, and International, and FedEx 2-day, Overnight, and Express International.

Confidential Letter Upload – Deliveries to online application systems. This delivery type (available in Dossier Deliver) allows an applicant to upload a confidential letter to an online application platform.

Interfolio-hosted Position – The receiving institution is using Interfolio to manage their search. All deliveries to Interfolio-hosted positions are free for Dossier users and do not count towards the 50 annual deliveries.

Dossier Institution

Guidelines – For users with the Dossier Insitution feature at their institution. E